Accounting Technician III Lead

at  California State University

Job no: 544196
Work type: Staff
Location: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Finance/Accounting, Probationary, Full Time, On-site (work in-person at business location)

POSITION SUMMARY

Become a vital part of our team as an Accounting Technician III Lead and take the lead in managing our invoicing processes with precision and expertise!
Your Role: Accounting Technician III, you’ll access Oracle Payables eBusiness Suite and document imaging workflow to process a diverse range of invoices with accuracy and adherence to university, state, and federal regulations. You’ll use your initiative and judgment to analyze information and determine the best course of action within established procedures.

DEPARTMENT SUMMARY

The Procure-to-Pay department is responsible for delivering end-to-end procure to pay services and solutions, including leading continuous improvement initiatives in collaboration with the department of Shared Services. Responsibilities include a wide range of contract and procurement management and accounts payable functions.
The Accounts Payable Department is responsible for processing over $200 million annually in payments for materials and services ordered by the University. This department works closely with the Logistical Services Department concerning the receipt of materials, Contract and Procurement Management to assure payment of correct materials and services, and the Accounting Services Department for appropriate charging of these materials and services. The Accounts Payable Department consists of one manager (Administrator I), 6-7 accounting technicians, and up to one student assistant.
For more information regarding the Procure to Pay Department, click here.

EDUCATION AND EXPERIENCE

Equivalent to four years of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities. Any equivalent combination of education and experience which provides the required knowledge and abilities.

KEY QUALIFICATIONS

• Comprehensive knowledge of financial record-keeping methods and a working knowledge of generally accepted account principles (GAAP).
• In-depth knowledge of a major ERP system and how the accounts payable subledger and other functionality such as travel, and PCC modules operate in such a system.
• Comprehensive knowledge of state and federal laws and regulations impacting the accounts payable function. This knowledge should include, but not be limited to, California sales and use tax laws, federal reimbursement limitations for travel, and 1099 reporting requirements.
• Experience working in the accounting or auditing functions. Experience working with the Oracle eBusiness Suite financials and Concur travel.
• Experience working in a large higher education and/or public sector organization.
• Equivalent to a bachelor’s degree in accounting which may include education and/or experience. Five plus years of accounts payable or related work experience, with two plus years of experience providing lead direction or supervision of others is preferred.
• Accounts Payable Manager (APM) certification is preferred.

• Independently process a high volume of invoices for payment with attention to detail.
• Audit invoices to ensure accuracy, completeness, and compliance with policies and regulations.
• Serve as the first point of contact for Oracle eBusiness Suite and document imaging issues.
• Respond to requests, test functionality and upgrades, and update service requests and documentation.
• Lead the invoicing team by reviewing daily work lists and Oracle Payables reports.
• Act as a resource for internal and external customers and payables staff, actively resolving invoice entry issues as necessary and taking corrective action.
  Why Join Us? Be part of a dynamic team where your contributions are valued and recognized. Your role is crucial in the Accounts Payable operations and Procure to Pay Department. Apply today!