Accounts AR/ AP clerk

at  Terrace and District Community Services Society

JOB SUMMARY:

The Accounts AR/ AP clerk is a key position within the Finance Department at TDCSS. The successful candidate will administer the finance needs of the organization and must be able to perform full cycle accounting functions including payables, receivables, bank reconciliations, and ensure transactions are processed according to Society policy and procedures and in compliance with CRA regulations and best practices. This position will function as back-up for the Payroll Administrator. TDCSS operates a highly inclusive environment and the Finance Administrator will provide input into the accounting processes and policies that guide the accounting department.

· The ability to think flexibly and work with limited supervision. Have experience with payables, receivables, bank reconciliations, general ledger and payroll.
· Excellent computer skills with a good working knowledge of Microsoft Excel, Word and pdf documents.
· Good interpersonal and communication skills are essential, as well as a willingness to be flexible.
· Perform all accounting functions necessary to ensure transactions are processed according to Society policy in an organized and timely manner.
· Ensure adequate approval, established by authorization matrix, and account coding on all invoices.
· Match and verify invoices with purchase orders, credit cards, receiving reports and related documents and follow up with respective departments and vendors as needed.
· Enter vendor invoices into the system and maintain Accounts Payable records and vendor databases.
· Prepare reconciliations of payables accounts with vendor statements and other related documents
· Maintain and update accounting records by recording and posting transactions in the general ledger and sub ledgers.
· Comply with and improve existing AP procedures
· Draft GST rebate and WCB returns
· Develop and maintain accurate financial records, including files (paper and electronic), deposit backup, process descriptions, and payment documentation, in compliance with CRA and audit standards.
· Maintain filing systems both paper and electronic as required
· Prepare and issue Accounts Receivable invoices and supporting documentation required by funders, including for larger projects. Follow up on late accounts in accordance with established procedures.
· Update Service Level Reports monthly or as required by funders
· Respond to inquiries and requests regarding AP, AR, credit cards and other bookkeeping duties.
· Reconciliation of credit card accounts, General Ledger accounts, client finances and draft journal entries as required
· Prepare accounting summaries and statistical reports
· Assist with preparation of annual budget, and budget variance reports
· Function as backup for the Payroll Administrator.
· Proactively seek out and support process improvements and systems enhancements.
· Communicate with business partners regularly, fostering strong relationships and meeting customer service expectations.
· Work closely with other team members to coordinate responsibilities and prioritize tasks, ensuring deadlines are met.
· Performs other related duties as required.