Accounts Assistant - Accounts Payable & Receivable

at  Centric Health

Position Title: Accounts Assistant - Accounts Payable & Receivable
Location: Centric Health, RSA Building,7th Floor, Sandyford Road, Dundrum, Dublin 16
Contract: Full time permanent
Working Hours and Pattern: 37.5 (Monday – Friday 9.00 am – 17.30 pm)
Effective: ASAP
Direct Report: Accounts Payable & Receivable Manager

POSITION REQUIREMENTS:

• 3+ years’ experience in a similar role (OCR invoice processing an advantage)
• Exemplary attention to detail with a strong focus on accuracy and a curiosity to learn about the business.
• Strong skills in Excel and an aptitude for systems

Accounts package and online invoice approval system experience Microsoft Dynamics NAV/Continia an advantage

• Excellent interpersonal skills and a strong team player as this role will deal internally with different colleagues across the group and with external suppliers. Excellent communication skills both verbal and written.
• An interest in systems and process efficiency and improvements
• Confident committed individual who can prioritise and works well under pressure and to deadlines.

RESPONSIBILITIES FOR CONTINUOUS SELF DEVELOPMENT:

• The job holder is responsible for maintaining their own continuous self-development in agreement with the AP/AR Manager. The job holder will attend mandatory training required for the role.

Purpose of Position: The Centric Health Group is growing fast in the primary healthcare sector in Europe. We have an exciting opportunity in our accounts payable team for an experienced Accounts Payable assistant. Working within a finance team and with colleagues in medical practices across Ireland, the Netherlands & Germany, this role will be responsible for an efficient and accurate accounts payable & receivable function to support growth in the AP function.

• Key Roles & Responsibilities:
• Management of the (Continia OCR) invoice registration and approval system, registering high volumes of invoice (~3,000 per month) for approval and releasing approved invoices to the accounting system (NAV)
• Assigning accurate cost centres and invoice descriptions to all invoices
• Downloading invoices from online portals to process for approval
• Obtaining purchase order & invoice approvals in line with company policy
• Set-up of new suppliers in line with company policy, linking in with Practice managers and arrange new vendor authorisations and set up on Continia and NAV.
• Generating remittance advices and reports to practice managers and department heads on vendors and payments
• Responsible for the maintenance of allocated supplier accounts, including payment allocations, reconciliations to supplier statements, maintaining records of same and reporting on supplier account management.
• Management of the emails queries received by the AP department
• Assisting other members of the AP team and the AR team if required in the overall management of Vendor and Customer accounts.
• Ensuring compliance with internal control policies and procedures
• Maximizing the use of the accounts payable and accounting systems including recommending and implementing improvements to systems & controls
• Working closely with colleagues in the finance team & assisting finance team colleagues with other areas of financial administration including Accounts Receivable, Bank administration and recording transactions on the accounting system.
• Other ad hoc tasks and reporting as and when they aris