Accounts Assistant

at  GeraldEve

JOB TYPE

Permanent
About Gerald Eve LLP
Gerald Eve is a firm of chartered surveyors and property consultants based in the UK, operating from nine national offices with over 600 professionals. As a Newmark company, we offer expansive reach through a global platform. We provide independent, intelligent and relevant advice based on detailed market knowledge and sector understanding. Our expertise covers capital markets, planning and development, valuation, corporate real estate advisory, asset management, lease consultancy, building consultancy, property management and business rates services. Whether you are a property owner, investor, occupier or developer, together we have the expertise and relationships to deliver the best property solutions for your business. Gerald Eve joined Newmark Group, Inc. (Nasdaq: NMRK) (“Newmark”) in 2023. A world leader in commercial real estate, Newmark’s company-owned offices, together with its business partners, operate from approximately 180 offices with nearly 6,700 professionals around the world.
What sets us apart from our competitors is the way in which we value our people. Our values define our culture: Trust and Integrity, Respect, Friendliness and Excellence. Our ESG commitments include our dedication to moving beyond net zero carbon and becoming carbon negative for all our operations and business travel by 2030. To achieve our wider ambition of rapidly reducing our environmental impact, we have developed Our Shared Future Framework which identifies areas of change across our business, as well as ways we can help our people to live more sustainable lives and create a positive impact in our community. Our Diversity approach is central to the business, championed by our Senior Partner, Simon Prichard, who is currently Chair of the Royal Institution of Chartered Surveyors (RICS) UK and Ireland Board.
What is it like to work at Gerald Eve?
Most new joiners to Gerald Eve remark on the friendly welcome they receive from colleagues. From lunch-time yoga and pilates classes, sports teams and book and chess clubs to pro bono and charity work, we strive to strike the right balance between work and social activities.
We want to ensure you can bring your wholeself to work and to create and enhance an inclusive culture where diversity is celebrated and valued. Our objectives are to improve diversity at all levels of the firm. To do this we need to foster a working environment of open mindedness, through training, management practices, engagement and increased involvement across the firm as whole. We have dedicated ED&I Committee and Employee Networks (Womens, LGBTQIA+, Black & Brown and Parent) who meet regularly to discuss initiatives and actions that are in place, and to get ideas and feedback on what else we can be doing.
About the Team

Our West Malling office is dedicated to Client Accounting, comprising three services: Rates Payment Managements Services (RPMS), Corporate Property Management Finance (CPMF) and Investment Property Management Finance (IPMF).

• RPMS brings together our expertise in rating surveying, ICT and rates accounting to introduce financial discipline, efficiency and liquidity to the payment of our clients’ rates bills. The team is responsible for processing annual rates liabilities of more than £1 billion on behalf of businesses including: BP, Costa, JP Morgan and Whitbread.
• CPMF combines our property management expertise with strong accounting knowledge to manage the finances for our corporate occupier clients’ property portfolios. Making payment to our client’s landlords for Rent and Service Charges of over £700 Million per year. Clients include Costa, WH Smith and Whitbread plc.
• IPMF combines our Property Asset Management team with strong client accounting team to manage the financial aspects of our investment clients’ portfolios. Collected rent and managing service charges and providing comprehensive reporting. Clients include Daily Mail Pension Fund, Christs Hospital Foundation and Allen & Overy LLP.

Job Description
A new role to join our Property Management Finance (PMF) team as an Accounts Assistant has arisen due to increased client work. This role will be within our IPMF team and will work alongside the Portfolio and Asset Management Surveying team.
Main responsibilities

Will be required to undertake a wide range of property management accounting functions including:

• Accounts Payable – inputting supplier invoices, completing supplier account reconciliations and dealing with refunds
• Treasury – Assisting with daily banking and posting income against tenant debtors
• Credit Control – Analyse aged debtors, liaise with tenants to collect arrears and monitor fund balances
• Bank Reconciliations – completing monthly bank reconciliations.
• Supporting the IPMF Accounts team with other tasks as and when required including raising tenant rent, service charge and adhoc demands
• Maintain central tracker of system amendments and changes.

About you

• Experience within Commercial Real Estate/Property Management with an understanding of RICS regulations
• Experience of using computer-based property management accounting systems, e.g. Yardi Voyager (preferred) or TRAMPS
• Excellent Excel skills
• Happy to work from our London office as and when required by the team
• Strong interpersonal ability coupled with rapport building, effective listening, questioning and summarising skills
• Ability to demonstrate excellent client care
• Planning and prioritising skills
• A high degree of flexibility and the ability to adapt to unexpected changes initiated by either the client or the department
• Strong drive for results in order to maintain momentum and complete the task
• The ability to use knowledge and information to spot and develop opportunities on the client’s behalf

Salary and benefits

• Salary: competitive based on market, professional experience and qualifications
• Performance related staff profit share scheme
• 26 days’ holiday per year (full time amount), plus Bank Holidays and days at Christmas and New Year.
• Pension scheme membership (after initial probationary period)
• Enhanced maternity and paternity pay after passing probation
• Private Medical Insurance
• Electric Vehicle Salary Sacrifice Leasing
• Life and Accident insurance
• Group income protection scheme
• Critical Illness Cover (self-funded)
• Dental Insurance (self-funded)
• Wellbeing Allowance
• Access to Peppy for you and your partner
• 1 paid volunteering day per year to help give back to our local communities
• Interest Free Season Ticket Loan
• Interest Free Rental Deposit Loan
• Employee assistance programme

Alongside our competitive compensation and benefits package we offer all our staff the ongoing opportunities to learn and develop, through in-house CPD sessions, further education support as well as internal and external training programmes. Gerald Eve encourage pro-bono work and volunteering as well as regular social and sporting activities to engage with all your colleagues.
Working Hours
While the normal hours of work for the Firm are 9.00am to 5.30pm, Monday to Friday, with one hour and fifteen minutes being allowed for lunch each day, the RPMS and PMF team hours are Monday to Thursday 9am to 5.30pm with 1 hour for lunch and split their working hours on Fridays only, alternating between 8.30 am to 1.30pm with no lunch break, and 8.30am to 4.30pm with 45 minutes for lunch. We also offer great flexibility around our core hours, which are from 10.00 a.m. to 4.00 p.m. You can choose to start and end your day around these hours, provided you still do your 7.25 hours per day (e.g. 8.00 am – 4.30pm, 10.00 am – 6.30 pm). There is no requirement for this to be the same each day, but you are required to keep your manager informed. This position also involves out of hours working on an ‘as necessary’ basis.
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