Accounts Assistant

at  Talbot Group

We are currently recruiting for an Accounts Assistant based in our head office in Stamullen Co.Meath..
The chosen candidate will be expected to manage the allocation of cash equivalents to all houses and liaise with them for any spend requirements, address day-to-day queries raised by houses and maintenance staff relating to spending, manage the residents bank account, organise payments on company credit card and oversee the utility costs of houses.

ESSENTIAL QUALIFICATIONS

2-3 years’ experience in a busy office role.
Proficient in Microsoft office suite.
Must be organised and able to prioritise work to meet house needs
Good standard of general education. Have obtained pass in at least five subjects including Mathematics and English in Leaving Certificate examination or a comparable standard in any equivalent examination.

ESSENTIAL KNOWLEDGE/SKILLS

Competent in the use of Excel and Outlook
Well-developed analytical and communication skills
Ability to work on own initiative with a strong focus on accuracy with limited supervision
Proven experience and ability to work to tight deadlines

PURPOSE OF POST:

To manage the allocation of cash equivalents to all houses and liaise with them for any spend requirements, address day-to-day queries raised by houses and maintenance staff relating to spending, manage the residents bank account, organise payments on company credit card and oversee the utility costs of houses.

KEY RESPONSIBILITIES:

To manage the top-up of Dunnes Cards (fortnightly) and Soldo debit cards (monthly) for all houses
To order and set-up Dunnes and Soldo cards for new houses and replace lost cards.
Manage a company credit card including arranging payments within agreed budget controls
Oversee the receipt of utility bills for all houses (electricity, gas, telephone, mobiles, waste, motor fuel) and check charges are in line with expectations
Manage cash belonging residents including receipts of cash, lodging to bank account, payments to residents, regular balancing and full record keeping
Liaise with houses on resident cash matters including assistance in setting up bank accounts
Manage the Finance department Petty Cash
Support the set-up of new houses by ensuring all of the above elements are in place in advance of house opening
To escalate any items of concern to management accountant for resolution
Order gift vouchers to be used by HR and CEO, from time to time
Assist Procurement Officer to raise orders, from time to time
Other ad-hoc responsibilities where required.