Accounts Clerk

at  Time Personnel

JOB OVERVIEW

• Date Posted: Posted 19 hours ago
• Location: Cape Town, Western Cape
• Job Title: Accounts Clerk
• Education Level: Diploma
• Job Level: Intermediate
• Minimum Experience: 3 - 5 Years

REQUIREMENTS:

• Matric
• Certificate / Diploma: Bookkeeper
• Diploma / Degree in Accounting
• 3 – 5 years working experience in a similar environment/position
• Good command in English
• Computer literate
• Ability to prioritize
• Flexibility
• Attention to detail
• Multi-tasking
• Time management
• Rule orientation
• Assertiveness
• Problem solving

Creditors:

• Check whether invoices received from buying have been captured correctly
• COD invoices done daily
• Accounts due by 9th and 15th are priority at the beginning of every month
• Reconcile statement to our records
• File accounts after month end
• Reconcile bank statements to payments issued
• Sort our queries by communicating with creditor or other internal staff
• Processing of utilities payments
• Vehicle registration and traffic fines
• Reconciling all 30-day creditors by the 25th of every month on excel
• Sending remittance/reconciliation, at month end, to all suppliers
• Prepare COD suppliers for payment
• Following up on returns “RTS” (ensuring that all returns were signed for and credited or replaced)

Cashbook:

• Balance cashbook for close-off
• Make adjustments in cashbook
• Receive authorised invoices from various branches
• Prepare payment requisitions

General Ledger:

• Prepare and process month-end journals by set deadlines
• Make copies and prepare schedule for year-end (audit requirements)
• Capturing non-stock invoices and allocating to correct GL codes on JDE

General Admin:

• File all documents in accordance with corporate requirements
• General administrative duties
• Any other lawful instruction which is in line with above capabilities
• Updating suppliers data on the system
• Communicating with suppliers daily

Debt Administration:

• Analyse all debtors over 30 days
• Check on JDE if they have paid
• Email monthly account statements
• Daily payment allocation to relevant account, correctly
• Follow up on unknown payments
• Authorise billing on overdue debtors
• Do customer reconciliations
• Weekly allocation of credit notes to relevant accounts
• Signing off quotes to verify account status
• Printing of pro-forma invoices
• Clear age analysis monthly
• Reconcile remittance against statement and following up on queries

Customer Relations:

• Phone customers based on payment/credit status
• Physically visit clients to resolve issues
• Request proof of payment where necessary
• Follow up on payment promises within 3 days
• Provide customers with POD’s, statements and invoices
• Check and verify POD’s against JDE statements

Other:

• Filing of all paperwork accurately
• Participate in all stock takes