Accounts Payable Account Clerk III - City Controller's Office

at  City of Phoenix

ABOUT THIS POSITION

The City of Phoenix was named as one of Forbes 2023 America’s Best In-State Employers and is the 5th largest city in the country. Phoenix is also the vibrant center of one of the fastest-growing job markets and economies in the United States. With more than 14,000 employees working across 41 departments, the City of Phoenix offers opportunity for career growth and advancement and strives to be an employer of choice.
The City of Phoenix Finance Department is seeking to fill vacancies for an Account Clerk III in the Accounts Payable section in the Controller’s Office. This Office provides a variety of fiscal services for the city, such as satisfying the City’s financial obligations through Accounts Payable, paying our City employees through Central Payroll, establishing vendors through Vendor Support, and producing City Council payment ordinances in Administration.

The Account Clerk III performs highly skilled paraprofessional accounting work using computerized systems. Duties include:

• Preparing various financial related reports and records.
• Reviewing and auditing various financial documents and reports to identify errors and/or discrepancies, then taking appropriate steps to correct.
• Entering and/or releasing payable documents in the accounting system.
• Reviewing bills, vouchers, warrants, and tax computations for correctness.
• Researching, preparing, and processing Payment Control Documents (PCD) for the purpose of paying third party claims against the City.
• Reconciling payable statements, reports, logs, and/or other documents.
• Determining correct identifying information for posting and posting invoices.
• Scanning and attaching documents within SAP.
• Filing documents.
• Validating documents into the Vendor Invoice Management (VIM) system.
• Providing verbal and written customer service by responding to inquiries and requests for information from vendors, other City departments, and customers via email and inbound calls.

MINIMUM QUALIFICATIONS

• Three years of bookkeeping and clerical accounting experience,
• Including experience in preparing financial reports,
• Supplemented by courses in bookkeeping and accounting.
• Other combinations of experience and education that meet the minimum requirements may be substituted.
• The City job description can be found here.
• All finalists for positions are subject to a criminal background check applicable to the department or position.For information regarding pre-screening and driving positions,
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PREFERRED QUALIFICATIONS

The minimum qualifications listed above, plus:

• Experience with using SRM eProcurement or a Vendor Invoice Management (VIM) System.
• Two years experience with:
• Accounts payable.
• SAP or a similar fully integrated accounting system.
• Providing multi-level customer service.
• Calculating various charges using basic mathematical skills.
• Reviewing/auditing payment requests and receipts.
• Conducting reconciliations, complex research, and analysis.

• Preparing various financial related reports and records.
• Reviewing and auditing various financial documents and reports to identify errors and/or discrepancies, then taking appropriate steps to correct.
• Entering and/or releasing payable documents in the accounting system.
• Reviewing bills, vouchers, warrants, and tax computations for correctness.
• Researching, preparing, and processing Payment Control Documents (PCD) for the purpose of paying third party claims against the City.
• Reconciling payable statements, reports, logs, and/or other documents.
• Determining correct identifying information for posting and posting invoices.
• Scanning and attaching documents within SAP.
• Filing documents.
• Validating documents into the Vendor Invoice Management (VIM) system.
• Providing verbal and written customer service by responding to inquiries and requests for information from vendors, other City departments, and customers via email and inbound calls