Accounts Payable / Accounts Assistant

at  Trump Doonbeg Administration

JOB DESCRIPTION – ACCOUNTS PAYABLE/ACCOUNTS ASSISTANT

Trump International Golf Links & Hotel Doonbeg IRELAND is a coastal haven, hidden on a sheltered corner of the Wild Atlantic Way where world-class golf meets an intimate Spa, amazing food and access to the best activities, culture, heritage and one of the most picturesque settings Ireland has to offer for conferences, meeting, incentives and special events.
Recognised among the best championship Links Courses in the world and named best Golf Resort in Ireland by the Irish Golf Tour Operators Association. At the heart of the resort is the Irish Country house hotel with one of Irelands best Hotel Restaurants, the Ocean View Restaurant. And Ocean is a recurring theme, ever present with stunning views of the rolling waves and the rugged landscape stretching as far as the eye can see to the Cliffs of Moher.
Certified as a GREAT PLACE TO WORK®, Trump International Doonbeg is home to a proud and motivated workforce of over 300 staff during high season, offering a world class 5 Star Hotel workplace, with the beauty and balance of west Clare living.
Job Title: Accounts Payable/Accounts Assistant
Department: Finance
Responsible To: Assistant Director of Finance
Type of Contract: Permanent
Main Purpose of Job: The Accounts Payable/Accounts Assistant will ensure the administration of our accounts payable function is maintained in line with company policy.

QUALIFYING CRITERIA

• A minimum of 1-year previous experience working in Finance role is desirable.
• Thorough knowledge of computer processing system and ability to manually perform these operations if necessary.
• Ability to prepare and analyse data figures and transcriptions prepared on and generated by computer.
• A minimum knowledge of computer accounting programmes is preferred.
• A high level of mathematical skills as well as budgetary analysis capabilities required.
• Bachelor’s Degree in a relevant discipline or Accountancy Technician qualification preferred.
• Good organisational skills.
• Strong team player.
• Excellent communication skills both written and verbal.
• Positive attitude, cheerful and courteous demeanour.
• Ability to remain calm whilst under pressure.

MAIN DUTIES

• Match all invoices with purchases orders, receiving documents, packing slips, etc., ensuring that all bills represent authorised, legitimate purchases
• Properly code and record expenses to the correct cost centre/general ledger account and obtain appropriate department head approvals
• Enter all invoices/vouchers into the computer for payment processing in a timely manner with special attention to vendors offering discounts
• Scan invoices and backup and attach to the appropriate record on the Document Management system
• Reconcile vendor statements on a monthly basis and handle vendor and internal inquiries
• Prepare and check supplier payment run and ad hoc payments as required dependent on vendor terms
• Ensure A/P trade and A/P bank are in balance at the month-end
• Prepare A/P accrual at the month end with Assistant Director of Finance
• Maintain up-to-date contact files and banking information
• Set up new vendor accounts on Purchasing and Accounting systems
• Acting as cover for other roles in Finance when required
• Assist Finance team with various ad hoc duties when they arise.
• Respond to Supplier issues in a quick and efficient manner to maintain a high level of customer satisfaction and quality service.
• Participate in training programmes as required.
• Due to the cyclical nature of the hospitality industry, employees may be required to work varying schedules to reflect the business needs of the hotel which can include day, evening or weekend shifts.

OTHER DUTIES

The above is not intended to be an exhaustive list and you will be expected to comply with any reasonable requests or duties as directed by management.