Accounts Payable Administrator - Automotive

at  Higher Road Auto Group

Higher Road Auto Group is seeking a detail-oriented and organized Accounts Payable Administrator to join our centralized accounting team located at Stampede Toyota. This role is integral in maintaining smooth financial operations within our dealership group by ensuring accurate payment processing, fostering strong vendor relationships, and supporting the dealership’s financial goals.
This key position supports our dealership’s financial operations by handling the timely and accurate processing of payments, account reconciliations, and vendor relations. If you have a knack for numbers, a passion for accuracy, and experience in accounts payable or bookkeeping, we want to hear from you!

QUALIFICATIONS AND ATTRIBUTES:

• High school diploma or GED required; an associate degree in finance, accounting, or business is a plus.
• 1-2 years of accounts payable or bookkeeping experience, ideally within the automotive or dealership industry.
• Proficiency in accounting software (e.g., Quickbooks, PBS, DealerTrack, or CDK Global) and advanced Excel skills.
• Strong focus on accuracy for data entry, financial reporting, and issue resolution.
• Clear verbal and written communication for interactions with vendors and internal teams.
• Must have experience dealing with different types of people
• Ability to work in a fast-paced, high-pressure industry
• English language literacy: verbal, reading, and writing skills
• Tech savvy, deadline driven, adaptable and accountable team player
• Legally entitled to work in Canada by any employer

• Review and verify vendor invoices for accuracy.
• Obtain the necessary approvals before processing payments.
• Ensure timely payment of invoices to maintain positive vendor relationships.
• Reconcile vendor statements with dealership ledgers to identify and resolve discrepancies.
• Manage daily reconciliation of bank balances and petty cash to ensure accuracy in financial records.
• Generate, print, and distribute accounts payable reports as needed.
• Maintain organized, accurate accounts payable files for record-keeping and audit purposes.
• Respond to vendor inquiries regarding payment statuses and account balances.
• Audit freight bills and analyze vendor accounts to ensure correct billing.
• Resolve discrepancies and disputes with vendors in a professional manner.
• Provide assistance during month-end and year-end financial closing processes.
• Support the Controller and accounting team with other finance-related tasks as needed.
• Keep meticulous records of all payments and financial transactions.
• Ensure compliance with internal and external financial audit requirements.
• Interact with various stakeholders, such as the General Manager, Sales Managers, Parts Manager, Service Manager, and other internal teams.
• Provide exceptional service and support to both internal and external stakeholders, enhancing the professionalism of the accounting team.