Accounts Payable Administrator

at  FirstService Residential

ABOUT FIRSTSERVICE RESIDENTIAL:

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.
Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, career training, and support for continued professional development.

SKILLS & QUALIFICATIONS:

• Minimum 1 (One) years’ experience in a high volume, numeric, typing or data entry position required.
• Basic knowledge in Accounting Fundamentals – Accounts Payable Cycle.
• Strong experience in Microsoft Excel, Word, and Outlook required.
• Excellent organizational skills to manage multiple tasks and tight deadline is crucial.
• High attention to detail.
• Excellent verbal and written communication skills.
• Excellent computer skills, experience with accounting software, Microsoft office suite.
• Ability to work independently and within a team environment.

• Creating, receiving, and closing purchase orders and creating change orders as needed.
• Calling vendors to obtain status of purchase order requests and invoice queries.
• Meeting with site staff to review purchase order lists and invoices.
• Contacting vendors to obtain updated documentation. Processing VOID cheque requests, stop payments, etc.
• Searching and requesting clearance letters for WorkSafe BC.
• Analyzing and resolving vendor account issues.
• Entering invoices and purchase orders in the system(s)
• Matching invoices to purchase orders and reconciling data differences.
• Answer vendor, Property Manager and Property Accountant inquiries promptly.
• Tracking and ensuring delivery deadlines are met.