Accounts Payable Administrator

at  Universal Group

Are you a passionate Accounts Payable professional with a proven track record of driving efficiency and accuracy in financial processes? Are you passionate about providing Peace of Mind to your client group? Are you looking to be a part of a growing team and company?
The Universal Group, recognized as one of Canada’s best-managed companies in 2023, has an exciting opportunity for an Accounts Payable Administrator within our corporate finance team. Reporting to the Director of Treasury & Risk Management, the Accounts Payable Administrator will provide crucial support for the payables and monthly financial review process. The role encompasses various accounting responsibilities, including recording of expenses, dashboard information provisioning, and assistance in monthly accounting.

WHAT WE NEED FROM YOU:

Post-Secondary degree or college certificate in a related field (e.g., Accounting, Business Administration).
A minimum of 5 years of work experience in a shared services or multi-entity environment.
Knowledge of QuickBooks is a strong asset.
Enrollment in the CPA program or equivalent is a bonus.
A firm understanding of accounting and financial concepts surrounding accounts payable and internal controls, with the ability to apply them to business situations.
Previous experience with ERP implementation

Financial Transactions and Records Management
Process the weekly disbursement process, prepare all disbursement journals, and supporting documentation for approval and transmission to the bank/payee.
Ensure all payables transactions are processed accurately and on a timely basis; investigate invoice discrepancies or mismatched invoices to ensure proper resolution.
Ensure compliance with the authorization policy related to operating expenses, employee reimbursements, and capital expenditures.
Responsible for all cheque production, safeguarding, and procurement of cheque stock, for each disbursement bank account, including canceling/voiding stop payments.
Respond to vendor queries in a timely, accurate manner; resolve vendor escalations efficiently and effectively; complete timely reconciliation of vendor statements.
Financial Reporting and Analysis
Provide weekly A/P aging reports, key performance indicators, and status on long-outstanding items; prepare weekly new vendor reports.
Deal with online banking transactions and monitor payments to ensure they have been successfully approved and processed.
Reconcile the corporate credit card program and ensure allocations are documented and complete.
Remit payment notices to vendors and reconcile monthly statements.
Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries.
Process Improvement and Efficiency
Keep proper documentation in the files, maintaining organization and ease of tracking.
Undertake business process efficiency reviews and recommend system automation opportunities.