Accounts Payable Analyst

at  Trinity Western University

ACCOUNTS PAYABLE FINANCE ANALYST

// Finance
Position Purpose and Summary
The Accounts Payable (AP) Finance Analyst will support the Accounts Payable Center of Excellence by ensuring the accurate, timely, and compliant processing of vendor invoices and payments. This role focuses on maintaining efficient AP operations, assisting in process improvements, and providing analysis to support decision-making. The AP Finance Analyst will work closely with internal stakeholders and vendors to ensure effective financial operations, compliance with policies, and exceptional customer service.
Key Areas of Accountability
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Accounts Payable Operations:

• Process vendor invoices and payments accurately and on time.
• Maintain the AP ledger by performing reconciliations, resolving discrepancies, and ensuring data integrity.
• Monitor aging reports to ensure payments are processed within agreed timelines and help optimize cash flow.
• Collaborate with vendors and internal departments to resolve invoicing and payment issues promptly.

• Back up for P-card management, accrued liabilities and prepaid.

Compliance and Documentation:

• Ensure all AP transactions comply with university policies, procedures, and relevant regulatory requirements.
• Maintain accurate records and documentation for all AP transactions in compliance with audit standards.
• Assist with tax-related matters, including tax self-assessment and government remittances.

• Assist in fiscal year end audits in the AP and P-card areas, as well as in the T4A calendar year review.

Reporting and Analysis:

• Assist in preparing regular reports, such as AP aging reports, payment analysis, and cash flow projections, to support management decision-making.
• Support audits and special projects involving accounts payable.

• Monitor key performance indicators (KPIs) related to AP and identify trends or areas for improvement.

Process Improvement:

• Collaborate with the Manager of Accounts Payable to identify areas for process improvement, automation, and efficiency gains.

• Participate in initiatives to enhance financial systems and tools, working closely with IT and other departments.

Stakeholder Engagement:

• Provide exceptional customer service to internal and external stakeholders, addressing inquiries and resolving issues effectively.
• Assist in maintaining strong relationships with vendors and university departments to support seamless AP operations.

The Person

SKILLS AND ABILITIES

• Strong understanding of accounts payable processes and best practices.
• Excellent attention to detail and accuracy in data entry and record-keeping.
• Ability to analyze and reconcile financial data, identifying and resolving discrepancies.
• Strong communication and interpersonal skills, with the ability to collaborate across departments.
• Proficiency in financial software systems and advanced Excel skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Please refer the Job description for details