Accounts Payable Assistant

at  ByrneWallace

ByrneWallace LLP is one of Ireland’s largest full service law firms. We are a forward thinking law firm and are dedicated to the protection and promotion of our clients’ interests through the provision of expert legal services.
The finance team is made up of a team of accountants and credit controllers and support the wider firm with all financial processes.

This role will report to the Financial Controller and the following experience would be beneficial:

• Process and pay invoices, dealing with supplier queries professionally and in a timely manner, in accordance with policy
• Investigate and close out account queries in a professional and timely manner including posting of credit notes
• Ensuring Finance policies and procedures are being adhered to (e.g. invoicing approval procedure for suppliers)
• Create and maintain Vendors in Axxia and Practice Evolve
• Maintenance of PO system and matching invoices to same, work with Business Service Managers and Partners on the operation of the PO system
• Petty cash – manage the petty cash top ups across the Firm and reconcile the physical cash on a weekly basis
• Outlay searches – manage the upload of the Vision Net & Allied Legal searches to client ledgers and verification of these invoices
• Expenses – review of all expense claims and processing of same for approval and payment
• Outlay stampings – Posting of all stamping outlays and reconciliation of stamping machine with nominal account
• Assisting Financial Controller as required and carrying out other ad hoc duties as required
• Invoicing for a large Client, preparation of invoices on a daily basis, preparation of excel spreadsheet for receipt of payment of Client invoices on a monthly basis

• Process and pay invoices, dealing with supplier queries professionally and in a timely manner, in accordance with policy
• Investigate and close out account queries in a professional and timely manner including posting of credit notes
• Ensuring Finance policies and procedures are being adhered to (e.g. invoicing approval procedure for suppliers)
• Create and maintain Vendors in Axxia and Practice Evolve
• Maintenance of PO system and matching invoices to same, work with Business Service Managers and Partners on the operation of the PO system
• Petty cash – manage the petty cash top ups across the Firm and reconcile the physical cash on a weekly basis
• Outlay searches – manage the upload of the Vision Net & Allied Legal searches to client ledgers and verification of these invoices
• Expenses – review of all expense claims and processing of same for approval and payment
• Outlay stampings – Posting of all stamping outlays and reconciliation of stamping machine with nominal account
• Assisting Financial Controller as required and carrying out other ad hoc duties as required
• Invoicing for a large Client, preparation of invoices on a daily basis, preparation of excel spreadsheet for receipt of payment of Client invoices on a monthly basi