Accounts Payable Assistant - Cover P304585

at  Bon Secours Hospital

locations
Group Office Cork
time type
Full time
posted on
Posted 3 Days Ago
job requisition id
R212597
Group Accounts Payable Assistant - Specified Purpose; Maternity Leave Cover
Location: Block 1, The Lee Clinic, Lee Road, Cork, Co. Cork
Job Purpose
The Group Accounts Payable Assistant will be responsible to the Group Accounts Payable Team Leader in supporting the delivery of the function, ensuring it is operating at maximum capability, with the flexibility to respond to emerging business needs.
The post holder will perform clerical tasks related to the efficient maintenance and processing of accounts payable transactions in the Shared Service Centre.

Key Duties and Responsibilities:

• Reviewing, coding and posting of supplier invoices (Non-Stock).
• Matching supplier invoices with GRNs (Stock).
• Perform clerical tasks related to the efficient maintenance and processing of accounts payable transactions in the Shared Service Centre.
• Deal with supplier accounts and enquiries via telephone and email in a timely manner.
• Liaise with Central Stores/Pharmacy and other Departments to resolve invoice queries.
• Monitor accounts to ensure payments are up to date and research/resolve invoice discrepancies and issues.
• Assist in the development of appropriate systems and processes to support the Group Accounts Payable Function.
• Reconcile supplier statements to the Creditors Ledger to ensure payments are up to date and made within the correct supplier payment terms.
• Support processing of new suppliers and maintain files to be compliant with internal controls.
• Display a strong customer service ethos and ensure high quality standards are met.
• Foster and develop collaborative working within the Bon Secours Health System in advising and supporting the delivery of the Group Accounts Payable Function.
• Provide the Group Accounts Payable Team Lead, as appropriate, with relevant, accurate and timely reports to support management decision making.
• Undertake general administration duties as required.
• Adhere to BSHS policies and procedure, ensuring compliance with General Data Protection Regulation (GDPR) and that a high level of confidentiality is maintained at all times.
• Operate flexibly and creatively, in response to service requirements and changing circumstances and undertake any other duties that may be required from time to time.

Essential Qualifications

• Appropriate qualification(s) in Business Administration/ Finance/ Accounting or associated discipline
• ATI Qualified (Desirable)

Experience

• Knowledge of AP Processes preferable within a multinational environment or Shared Service Centre
• Previous experience in similar position

Skills

• Strong interpersonal and communication skills.
• Excellent IT skills with proficiency in Microsoft programs including advanced Excel skills.
• Self-starter with ability to work on their own initiative as well as part of a team.
• Proven multi-tasking experience whilst maintaining a high attention to detail and meeting tight deadlines.

• Reviewing, coding and posting of supplier invoices (Non-Stock).
• Matching supplier invoices with GRNs (Stock).
• Perform clerical tasks related to the efficient maintenance and processing of accounts payable transactions in the Shared Service Centre.
• Deal with supplier accounts and enquiries via telephone and email in a timely manner.
• Liaise with Central Stores/Pharmacy and other Departments to resolve invoice queries.
• Monitor accounts to ensure payments are up to date and research/resolve invoice discrepancies and issues.
• Assist in the development of appropriate systems and processes to support the Group Accounts Payable Function.
• Reconcile supplier statements to the Creditors Ledger to ensure payments are up to date and made within the correct supplier payment terms.
• Support processing of new suppliers and maintain files to be compliant with internal controls.
• Display a strong customer service ethos and ensure high quality standards are met.
• Foster and develop collaborative working within the Bon Secours Health System in advising and supporting the delivery of the Group Accounts Payable Function.
• Provide the Group Accounts Payable Team Lead, as appropriate, with relevant, accurate and timely reports to support management decision making.
• Undertake general administration duties as required.
• Adhere to BSHS policies and procedure, ensuring compliance with General Data Protection Regulation (GDPR) and that a high level of confidentiality is maintained at all times.
• Operate flexibly and creatively, in response to service requirements and changing circumstances and undertake any other duties that may be required from time to time