Accounts Payable Assistant

at  George Eliot Hospital NHS Trust

Job Title: Accounts Payable Assistant
Hours per week: 37.5 hours per week
Perm/Fixed Term: Fixed Term - 12 months
Salary: £22,816 - £24,336 per annum
Please note if you commence in post prior to October 2024, you will be paid in line with 2023/2024 agenda for change pay scales.
Closing Date: 4th October 2024
Interview Date: 16th October 2024
This post may close early due to high numbers of applications, so you are advised to apply promptly.
All correspondence for this vacancy will be sent by email; please check your account regularly including your Junk and SPAM areas.

A great and friendly place to work, so bring your passion, commitment and expertise and enjoy the opportunities to make.

• Please note this role is hybrid but requires 3 days in the office

Working as part of a Financial Shared Services team covering duties at George Eliot Hospital NHS Trust, South Warwickshire NHS Foundation Trust and Wye Valley NHS Trust.
Ensure that supplier’s invoices and credit notes are processed promptly and accurately in accordance with each Trust’s Standing Financial Instructions and the statutory obligation to ensure compliance with the Better Payment Practice Code.
Keep to the same practices and procedures in line with all three locations.
Here at George Eliot our vision to ‘ excel at patient care’ taking centre stage. An ever evolving clinically- led acute service provider we are on a journey to continually provide high quality, safe and responsive health services delivered by inspiring and compassionate staff who share our corporate values:
E ffective open communication
E x cellence and safety in everything we do
C hallenge but support
E xpect respect and dignity
L ocal health that inspires confidence
Benefits: On-site nursery, 27 days minimum annual leave plus bank holidays, cycle to work scheme, flexible working, extensive in-house course learning directory, buying and selling of annual leave, subsidised restaurant, tranquillity garden and generous subsidised on-site parking.
Responsible for monitoring and maintaining all mailboxes daily, chase departments to ensure that invoices are goods receipted, process invoices and credit notes in a timely manner escalating complex cases to the line manager
Analyses and interprets financial payments and receipts. Investigates financial queries and analyses detailed data to identify errors and discrepancies.
Analyses financial data to identify errors and sorts out problems from a range of options.
Makes complex calculations about payments and decides whether and how to pursue over/under payments.
Ensure invoices and credit notes that are received via email or post are processed in a timely manner for payment run. Reconcile supplier statement weekly and discrepancies are resolved with AOB Tool. Contacting suppliers for any missing invoices. Match Invoice to order.
Cover the overnight and Innovate Payment runs when scheduled too. Ensuring to prepare for the process from the previous day
Register and return invoices that do not state a purchase order, checking that a PO has been raised prior to returning.
Ensure to register and forward invoices for coding that are the exceptions list.
Please note that this list is not exhaustive, for more information please find that the full details can be found in the attached Job Description and Personal Specification

Please refer the Job description for details