Accounts Payable Assistant

at  Liverpool School of Tropical Medicine

THE SUCCESSFUL CANDIDATE WILL BRING:

• 5 GCSEs at grade C or above or equivalent including Maths and English Language
• Previous experience of working within an accounts payable position, with experience of using accounts payable systems
• Knowledge of the purchase ledger function
• Experience of liaising with external agencies
• Understanding of compliance to legislation and regulations in relation to finance and purchase functions
• Strong problem-solving abilities
• A collaborative, customer-focused approach
  An Association of Accounting Technicians (AAT) or equivalent qualification would be highly advantageous, in addition experience of working with multiple currencies, however this is not essential.
  To see a full list of responsibilities and requirements, see the job description attached.

• Use the LSTM Finance system (Technology One) to process all purchase invoices for LSTM and its subsidiaries, ensuring they are correctly authorised and coded.
• Produce BACs payment files and overseas payment runs, working with IT and the bank to resolve any technical issues on payment.
• Reconcile supplier statements to Technology One.
• Use the Ezescan system to scan and attach invoices electronically to the purchase ledger in Technology One, acting at the point of contact with Ezescan to resolve any technical issues with the scanning of invoices.
• Liaise with and build relationships with suppliers to resolve queries.
• Support with the month-end process by taking responsibility for assigned balance sheet reconciliations.
• Process monthly corporate card transactions, providing data analysis to the accounting team supervisor for monthly corporate card reviews/checks.
• To provide monthly cashflow forecasting information relating to the purchase ledger to the financial accountant.
• Work closely with the procurement team to resolve queries, support colleagues with the use of the e-procurement system and support with process improvements.