Accounts Payable Assistant

at  Payuk

ACCOUNTS PAYABLE ASSOCIATE - LONDON, PERMANENT

Pay.UK seeks an Accounts Payable Assistant to manage supplier invoices, payments, and queries. The role involves ensuring accurate payment records, processing payments, training staff, and handling expense reimbursements and corporate cards. The position provides an ideal environment for acquiring new knowledge and developing expertise, as well as facilitating productive collaboration with stakeholders.

KEY ACCOUNTABILITIES

• Respond to external suppliers and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment and assisting with bank reconciliations
• Verify the accuracy of supplier invoices and confirm that the correct general ledger account codes are used
• Generate payments to suppliers on a routine schedule and match the check with backup for review by the Financial Accounting Supervisor
• Inspect paid and unpaid invoices including cleared payment inquiries and check voiding to maintain accurate files and records according to company standards
• Review direct debits to ensure correct coding and authorisation as well as sufficient contracts and documentation
• Develop and maintain a filing system for financial information, records and documents to ensure easily available information
• Monitor supplier balances and review accounts whereby further financial focus is required and should be reported
• Ensures that systems, policies, and procedures adhere to company policies while functioning with accuracy and timeliness
• Ensure transactions are carried out with controls and governance in line with business rules.
• Ensure accounting transactions are appropriately applied and maintained in line with governing standards across all group entities for accounts payable
• Reconcile all supplier accounts in a timely and accurate manner
• Maintain good working relations with both internal and external clients
• Support the other functional teams across finance with the required MI in the production of their monthly and other ad-hoc reports
• Ensure Income Tax and VAT are recorded with UK regulations
• Create payment run schedule for approval by Head of Financial Control and Financial Accounting Supervisor
• Be active and clear with communications to both internal and external stakeholders
• Assist with the review and update of policies and procedures
• Ensure correct processes are adhered to in line with organisational policies
• Input into the company’s risk processes and procedures to ensure compliance with the organisational processes
• Input into key performance metrics and other measures as required.
• Ensure that policies and procedures are followed, and risks are identified and managed within your area of responsibility
• Work with Procurement to maintain and maintain purchase order process. Maintain integrity of the purchase order process

KEY QUALIFICATIONS, SKILLS & EXPERIENCE

• Excel (Microsoft Office and Intermediate/advanced skills in Excel)
• Finance systems (SAP Concur and Infor Sun desirable)
• Ability to identify and promote efficiency in processes
• Key controls and governance understanding and application
• Ability to communicate clearly and concisely across all levels in the business to ensure consistent processes
• Collaborative spirit, optimistic outlook
• Ability to raise questions and escalate when exceptions are identified
• Studying or willing to study for an accounting qualification
  At Pay.UK, we value diversity and inclusivity. Research has shown that candidates from underrepresented groups may hesitate to apply unless they meet all the requirements listed. We encourage all qualified candidates to apply, regardless of how closely their skills and experience match the requirements. We are committed to supporting accessibility needs and creating a welcoming environment for all employees. Become part of our team and contribute to the creation of an inclusive work environment that values everyone’s unique input.

ABOUT US

Pay.UK maintains and develops the UK retail payment systems and standards that are core to the economy being able to function on a day-to-day basis.
From Bacs to Faster Payments and cheques – we act as the single operator for all UK retail payments. We put the needs of consumers and businesses at the heart of everything we do, working in the public interest to ensure that the systems the country relies on for its banking transactions are safe, open, innovative and resilient.
Our payment systems underpin the services that enable funds to be transferred between people and institutions. In 2023, the UK’s retail payment systems processed 11.4 billion transactions worth £9.3 trillion through Bacs Direct Credit, Direct Debit, Faster Payments, and cheques, and our Current Account Switch Service has facilitated over 10.2 million switches since its launch in 2013.
Every day, people and businesses use the services we provide to get their salaries, pay their bills and make online and mobile banking payments. Our vision for the future is to enable a vibrant economy, with Pay.UK delivering the best-in-class payment infrastructure and standards for the benefit of consumers and businesses nationwide.

Please refer the Job description for details