Accounts Payable Assistant

at  South Western Railway

WHO ARE WE?

South Western Railway (SWR) operates over 1,500 services each weekday across the network and employs more than 5,000 people. We provide easy and convenient mobility, connecting people and communities in South West London, southern counties of England, and the Isle of Wight.

THE REWARD

In return we offer a competitive salary and a variety of valuable benefits, including:

• Free duty and leisure travel on SWR services for employees
• Free leisure travel for spouse/partner and dependants (criteria dependent)
• 75% discount on many other train operating companies
• Full training and support with development
• Large range of exclusive retail offers
• Excellent pension scheme

We all belong at SWR. FirstGroup’s vision is to provide an inclusive environment for all colleagues, across its group of businesses, ensuring all candidates have an equal opportunity to access meaningful employment.
We value our differences such as age, gender, LGBTQIA+, ethnicity, religion, and disability. We maintain a zero tolerance towards any form of prejudice towards our colleagues, customers, and future talent.
We celebrate and encourage diversity of thought, progressive ways of working and seeing all our colleagues grow and thrive.
We review all roles and job descriptions to ensure they are accessible and, where possible, we support and provide flexible working options; we recommend that you refer to each vacancy description for further details.
If you require additional support to complete your application due to a disability or neurodivergent condition, for example, dyslexia, dyspraxia, or autism, please follow the links below. We encourage you to share any additional needs you may require so we can provide a fair and equal process for all who apply.

• Process invoices and credit notes, which include matching to purchase orders and inputting to SAP.
• Webcycle: send invoices out to budget holder for approval and liaise with the PO requisitioner regarding GRN’s.
• Checking the input of invoices to SAP
• Preparation of the weekly and month end payment proposals, Chaps payments and manual cheques, while ensuring the internal control process for authorisation of payments is followed.
• Dealing with the suppliers and 3rd parties who manage outsourced activities on invoice related queries.
• Supplier statement reconciliation.
• Liaise with the contracts team regarding changes to the vendor files.
• Inputting of foreign currency invoices.
• Responding to relevant supplier enquiries
• Carry out dunning letters run.
• Open and sort mail addressed to the finance department.
• Any other Ad Hoc duties as requested by Senior Management