Accounts Payable Associate

at  Bakkavor

WE THRIVE ON CHALLENGE AND CHANGE. WE RISE TO CHALLENGES TOGETHER.

Accounts Payable Associate
Location: Newark
Business Area: Finance
Contract Type: Permanent
Working Hours: Monday to Friday 8:30am to 5:00pm – however part time and job share applications will be considered.
Salary: Competitive plus pension, life assurance
Holidays: 25 days plus bank holidays
We’re the biggest name you’ve never heard of. You’ve probably eaten our food - you just didn’t realise it. We make innovative fresh products, with around 18,500 colleagues working across the UK, US and China. We’re the market leader in the UK fresh prepared food industry supplying meals, salads, desserts, pizza and bread to leading grocery retailers (including Tesco, M&S, Sainsbury’s and Waitrose). We’re ambitious. We’re full of ideas. And we’re ready for more people who share our values and passion for quality to join us.

ACCOUNTABILITIES

Invoice Processing

• Perform invoice processing with corresponding purchase orders and delivery receipts
• Process Non-PO invoices arising through Non-PO expenses e.g., utilities, rent, tax payments, etc.
• Perform Credit or Refund Processing
• Perform Accounts Payable reporting and reconciliations

Payments

• Perform standard and ad-hoc payment processing activities, including processing and completing credit notes
• Prepare payment run, identifying invoices for payment, determining the invoices excluded from payment, analysing parked invoices, and determining the date which invoices should be paid
• Ensure all controls and governance requirements are fulfilled and appropriate evidence is retained
• Ensure payment runs are completed in a timely manner
• Resolve issues arising from the payments process
• Update supplier financing portal in a timely manner to ensure supplier agreements are adhered to

Query Resolution

• Leads on resolving any queries or discrepancies related to purchase orders, such as pricing discrepancies, quantity changes, or late deliveries
• Leads on resolving queries and issues related to the settlement of purchase invoices in line with payment terms, or contractual obligations
• Resolve escalations from internal customers and respond to supplier enquiries, ensuring issue and error resolution in line with agreed SLAs
• Correspond with Team Leaders if further escalation on queries is required

Audit and Internal Controls

• Support internal and external audits as required
• Adhere to all documented procedures, internal controls, governance and policy requirements at all times
• Prepare reports on Accounts Payable data, KPIs, aged payables, and cash flow projections and share with the PTP Team Leader

Communication and Change Management

• Offer support to team members (where necessary), and actively contributes to collaborative and high-performing team culture
• Identify continuous improvement opportunities based on role accountabilities
• Cultivate effective relationships with key stakeholders and suppliers
• Engage with the PTP Team Leader and Manager on PTP-related updates, issues, progress, and challenges

We’re proud to offer you a career with real scope for development. To reward your hard work and ambition as a talented Accounts Payable Associate with plenty of support and opportunity to empower you to drive your own success and create a career you can be proud of too.
In this busy and exciting role, you will be responsible for the day-to-day processing of invoices, payments, query management, reporting and other AP related tasks. The role involves transaction processing based on the allocation by the Team Leader / Manager and following established Standard Operating Procedures (SOP) to execute the tasks within agreed SLAs and KPIs.