Accounts Payable Associate

at  Flagship Facility Services Inc

It’s fun to work in a company where people truly BELIEVE in what they’re doing!
We’re committed to bringing passion and customer focus to the business.
$28 per hour$28 per hour
Job Summary
For thirty-three years, Flagship Facility Services has offered a hassle-free total maintenance solution, from fully integrated janitorial and facility maintenance to single maintenance projects and on-call facilities technicians. We serve some of the world’s most demanding customers, from busy airports to internationally recognized research institutions, to some of America’s leading technology companies. Flagship is a privately held, rapidly growing corporation, dedicated to cleaning services and facilities management. We are currently seeking an Accounts Payable Specialist to join our team in Southlake, TX.
Job Description
Job Description
The AP specialist will be involved in all areas of the AP process that include vendor setup, invoice entry, preparation of checks, resolution of vendor and team queries, preparation of 1099’s and month end close. The successful candidate should have 5+ years of AP experience and possess a solid knowledge of accounting principles and accounts payable processes. The position requires strong analytical skills, clear communication skills, polished data entry skills (10 keypad) with the ability to prioritize and meet reporting deadlines and “get things done”. We are looking for someone with a passion for service excellence who is a team player and thrives in a fast paced, roll up your sleeves office environment. Someone who is reliable is a must.

Key Areas of Responsibilities

• Support all daily AP processes AP process that include vendor setup, invoice entry, preparation of checks, resolution of vendor and team queries, and month end close.
• Reconciliation on all vendors monthly
• Research non-compliance invoices
• Take charge of utilities spreadsheet, rent, recurring consultants
• Develop, nurture, and manage relationships with key vendors by adhering to contractual terms and supporting timely and accurate payments and responses.
• Support special projects relating to audits, migration to new AP software (Workday), preparation of 1099s, scan all invoices into local shared drive

Education, Certification & Experience

• 5+ years AP experience, Bachelor’s Degree in Accounting, Business or Finance preferred
• Highly organized with ability to prioritize daily/weekly responsibilities.
• Solid AP technical skills, efficient on numeric 10-keypad and knowledge of AP process best practices
• Ability to communicate clearly to clients and all levels within organization
• Team player (cover teammate/s on vacation) with ability to build relationships throughout organization
• Excellent analytical and problem-solving skills a must
• Service focused with sense of urgency and ability to get stuff done.
• Research knowledge
• Recording of ACH/Wire payments
• Assist with AP mailbox, assist with mail (scan to team)
• Key 50-75 invoices weekly (more during month end)
• Technical Savvy
• Excel skills a plus

Work Environment
Fast paced office environment High sense of urgency Small office environment The noise level in the work environment is usually moderate. Exposed to a combination of normal office type environments, and shop environments. Exposed to highly confidential information
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hands to finger, handle, or feel objects, tools or controls, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch, talk, hear or smell. Physical requirements include stooping, standing, climbing and frequent lifting of a minimum of 40 lbs. of equipment. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Work Authorization
Authorized to work in the U.S.
Equal Employment Opportunity Employer
Flagship is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.
We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law.
Americans with Disabilities Act
Under the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job.
If you like wild growth and working with happy, enthusiastic over-achievers, you’ll enjoy your career with us

• Support all daily AP processes AP process that include vendor setup, invoice entry, preparation of checks, resolution of vendor and team queries, and month end close.
• Reconciliation on all vendors monthly
• Research non-compliance invoices
• Take charge of utilities spreadsheet, rent, recurring consultants
• Develop, nurture, and manage relationships with key vendors by adhering to contractual terms and supporting timely and accurate payments and responses.
• Support special projects relating to audits, migration to new AP software (Workday), preparation of 1099s, scan all invoices into local shared driv