Accounts Payable Associate II

at  Experimental Aircraft Association Inc

SUMMARY

The Accounts Payable Associate (AP Associate) supports the activities of the Finance Department under the direction of the Accounting Services Manager. The AP Associate ensures that efficient, timely, and accurate processing and payment of vendor invoices under his or her control are carried out with the highest ethical and professional standards; and that all work is accomplished with quality and in accordance with EAA values, policies, and procedures.

MINIMUM QUALIFICATIONS

• Associate degree in accounting or equivalent combination of education and work experience
• Minimum of one to three years Accounts Payable (including PO matching and reconciling variances), general accounting, and customer service experience
• Ability to perform accurate high volume alpha and numeric data entry
• Knowledge of accounting practices, techniques and terminology
• Ability to organize files and effectively retrieve data
• Excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software.

PREFERRED QUALIFICATIONS

• Aptify, Acumatica, Oracle Netsuite, or other related CRM experience a plus
• Prior experience with inventory control systems, purchase orders and receiving

PHYSICAL REQUIREMENTS

Typical office setting. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.
Preparation for AirVenture or other events may require lifting up to 50 lbs occasionally, standing and walking for extended periods of time while bending, squatting, kneeling, twisting, and push and pull motions.

ROLES AND RESPONSIBILITIES

• Perform detailed and accurate matching of purchase order receipts to accounts payable invoices.
• Reconcile vendor statements and receiving reports.
• Audit and process expenses made via company P-Card program.
• Audit expense reports for travel policy compliance, complete entries as needed
• Review transaction account coding for accuracy
• Perform entry of new vendor master records, invoices and check requests into accounting software.
• Communicate with vendors to resolve balances, credits, and invoice issues
• Assist with weekly check runs
• Distribute check payments as needed
• Collaborate with Accounting Services Manager on expansion of ACH payment initiative.
• Complete updates of vendor master records as needed
• Serve as an internal resource for questions regarding AP and accounting software. Provide additional training to staff on accounting software as required.
• Miscellaneous administrative tasks: mail, faxes, scanning, filing, etc.
• Monitor shared department email inbox and address items as needed.
• Assist in processing 1099s and other tax forms
• Assist with month and year-end closings
• Provide support to department during EAA AirVenture and related events
• Protect organization’s value by keeping information confidential
• Follow all processes and procedures in accounts payable to maintain controls
• Embrace and support the EAA mission and perform safe practices in the workplace and aviation environment.
• All other duties as assigned.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.