Accounts Payable Associate

at  Sleeman Breweries

Get to know Sleeman Breweries
At Sleeman Breweries, our people make us exceptional. We’re a company founded by entrepreneurs, and that spirit is alive and thriving today. If you want to make your mark, this is the place for you – and we want to work with you!
While we’re Canada’s third-largest brewer, we’re also a place where you can get to know everyone’s name and they’ll get to know yours. People here care about what they do and the people they work with.
Our commitment to our people and our values are clear. In 2023, we were named one of Canada’s Best Employers (Forbes Magazine) and one of Canada’s Greenest Employers.
What you’ll get

To attract top-tier talent, we offer top-tier benefits:

• Compensation that’s a step ahead
• RRSP matching program to help you save for retirement
• A commitment to work-life balance and flexible work arrangements when appropriate for the role
• Benefits coverage for partners and kids
• Parental leave top-up for primary and secondary caregivers
• Employee beer credit
• Tuition reimbursement program for eligible employees
• Employee and family assistance program
• Discount program with access to perks from big brands and local favourites

What you’ll do – The opportunity
Position:
Accounts Payable Associate
Location:
Guelph, Ontario
Level:
Individual Contributor
Hiring Range:
44300
to
55400
Description:
Reporting to the Accounts Payable Supervisor, the Accounts Payable Associate will be responsible for performing accounting and clerical tasks related to the maintenance and processing of accounts payable (AP) transactions to ensure accounts payable is processed in a timely and efficient manner.

Responsibilities

• Process accounts payable by reviewing and verifying that all invoices and cheque requests match to a purchase order and/or approval (3-way matching)
• Follow-up with invoices that do not comply with 3-way matching to confirm services have been rendered
• Enter invoices to system ensuring they are coded to the correct general ledger accounts
• Follow-up with internal clients to resolve invoice PO/receipt discrepancies
• Review and verify expense reports to ensure proper documentation (receipts, taxes and GL codes, and manager approvals) is provided
• Monitor account statements to ensure all invoices are posted up to date
• Compile and record journal entries for monthly Accrual for Invoices at month end using receipt logs and inventory cubes
• Participate in month end process in accordance with deadlines
• Assist new and existing vendors to enroll in the EFT process.
• Recommend improvements to AP processes
• Set-up new vendors and contract agreements in Oracle
• Update and maintain vendor master data
• Respond to and provides information/documents in relation to vendor inquiries.
• Assist other departments with and answer general inquiries about expense statements, audits, EFT’s, Oracle POs, matching process, and receipts
• Provide supporting documentation for audits and internal customers from FA & F P and A teams
• Support the AP Supervisor/Manager with different projects and activities
• Perform other related duties as assigned

Requirements

• Post-secondary education in accounting or an accounting-related program
• Minimum 2 years accounts payable and general accounting experience
• Intermediate knowledge of Excel and Oracle-based databases
• Communication skills, both written and verbal.
• General understanding of Finance and accounting related policies and procedures including Generally Accepted Accounting Principles (GAAP) including internal control and audit requirements and Federal and provincial legislation, regulations, practices and guidelines
• Demonstrated knowledge of best practices and continuous improvement initiatives
• Capable of working in a fast paced, high volume work environment
• Research, analytical, problem solving, and organizational skills to investigate, analyze, and reconcile AP accounting

Working Conditions

• Manual dexterity required for extended periods of data entry or computer use
• Hybrid Work Model

Think you have what we need, but your credentials don’t perfectly line up? You should apply! We know that folks in some equity-deserving groups miss opportunities if they think their qualifications don’t fit. We would love to chat about your skills and experience and see how we might work together.
What matters here
We like you just the way you are. We believe in creating safe and inclusive spaces for everyone and our Diversity, Equity and Inclusion Committee helps us live up to that commitment.
You’re welcome here no matter your sex, sexual orientation, gender identity or expression, religion/creed, language, national or ethnic background, Indigenous identity, race, colour, neurodivergence, or disability status. We’re an equal-pay employer and believe in opportunity for everyone.
Need an accommodation during the application process? Let us know!
What we make
Our consumers know we create some of the best beers in Canada from our breweries across the country: Sleeman, Okanagan Spring, Unibroue, and Wild Rose. And we’re growing into new and innovative spaces with our ready-to-drink SoCIAL LITE line.
Get an inside look at what it’s like working at Sleeman Breweries by following @lifeatsleeman on Instagram. We think you’ll like working here!
We thank all candidates for their interest however only those selected to proceed will be contacted

• Process accounts payable by reviewing and verifying that all invoices and cheque requests match to a purchase order and/or approval (3-way matching)
• Follow-up with invoices that do not comply with 3-way matching to confirm services have been rendered
• Enter invoices to system ensuring they are coded to the correct general ledger accounts
• Follow-up with internal clients to resolve invoice PO/receipt discrepancies
• Review and verify expense reports to ensure proper documentation (receipts, taxes and GL codes, and manager approvals) is provided
• Monitor account statements to ensure all invoices are posted up to date
• Compile and record journal entries for monthly Accrual for Invoices at month end using receipt logs and inventory cubes
• Participate in month end process in accordance with deadlines
• Assist new and existing vendors to enroll in the EFT process.
• Recommend improvements to AP processes
• Set-up new vendors and contract agreements in Oracle
• Update and maintain vendor master data
• Respond to and provides information/documents in relation to vendor inquiries.
• Assist other departments with and answer general inquiries about expense statements, audits, EFT’s, Oracle POs, matching process, and receipts
• Provide supporting documentation for audits and internal customers from FA & F P and A teams
• Support the AP Supervisor/Manager with different projects and activities
• Perform other related duties as assigne