Accounts Payable Clerk 2

at  Ducks Unlimited Canada

Position Details: Full-time, Permanent, Vacant Position
Salary Range: $44,500 - $55,500, based on a 35-hour work week. Salary for this position will be commensurate with each individual’s education and/or experience as it relates to the position.
Location: Hybrid in Stonewall, MB
Closing Deadline : February 9, 2025 (11:59PM EDT)

REQUIREMENTS

• Diploma in Accounting, Bookkeeping, Business or related field, and at least 3 years of relevant experience.
• Experience with vendor payments and accounts payable.
• Proficiency in Dynamics 365 and MS Office Suite
• Knowledge of specific accounting rules (provincial and federal taxation rules, accrual accounting)
• Excellent time management and multitasking skills required to ensure inquiries from staff and vendors are responded to in a timely manner.
• Exceptional attention to detail and ability to validate/error check one’s own work.

The Accounts Payable Clerk 2 is responsible for maintaining efficient and accurate processing of vendor payments including excise taxes, related reporting and internal controls monitoring process across all DUC business units. This position is responsible for accounts payable, electronic filing, daily treasury accounting, journal entry processing and account reconciliations, as listed below.

Responsibilities will include but are not limited to:

• Process weekly cheque runs & weekly EFT runs & online wire payments
• Review all payments over $10K for accurate coding and appropriate supporting documents prior to payment.
• Maintain quarterly master record and payment schedule of DUC’s recurring payments (includes land, office, vehicles, monthly services, etc representing approximately 1300 payments, annual value of $2.7 million) for centralized payment processing and external audit and financial reporting requirements
• Create and monitor weekly bank account transfers, manual payments, and other treasury movements and approvals across DUC’s 15 bank accounts.
• Record daily bank transactions
• Process monthly expense report for head office credit card expenses
• Administrator for DUC Corporate credit card program and transaction processing. Includes, opening new credit card applications, adjustments to credit limits, addressing help desk tickets, coordinating with US Bank, and responding to DUC employee inquiries in a timely manner
• Monitor and enforce policies for requested limits and employee credit card agreement compliance
• Prepare corporate journal entries (including accruals, prepaids, and liability entries, daily bank journals) ensuring they are entered accurately and with appropriate supporting documents.
• Prepare monthly and quarterly reconciliations (accounts payable and accrued liabilities, projects materials and prepaid expenses, deferred contributions for capital, tax accounts, and other) including ensuring all correcting entries are posted
• Prepare and remit GST/HST, PST & QST returns and process cash remittances ensuring compliance with CRA excise tax regulations
• Support excise tax reporting and compliance, including review of passive land revenue invoices for GST, filing GST land elections, and audit support
• Ensure internal policies and processes with tax implications are kept accurate
• Prepare assigned sections for the Finance and Risk Committee report; including cash reserves and revolving credit on a quarterly basis
• Prepare year end working papers, lead sheets and analysis to support the year end financial reporting audit