Accounts Payable Clerk

at  City of Plainview TX

Location: City Hall, 202 W. 5th Street, Plainview, TX 79072
Department: Finance
Job Status: Full-Time
Shift: 8:00 AM - 5:30 PM
Days Worked: Mon., Tue., Wed., Thu., Fri.
Rate of Pay: $13.84 per hour -

JOB DESCRIPTION SUMMARY

Under general supervision, processes the payment of all invoices for the City; prepares sales tax and court fine state reports.

ESSENTIAL FUNCTIONS: Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Factors such as regular attendance at the job are not routinely listed in job descriptions but are an essential function. Essential duties and responsibilities may include, but are not limited to, the following:

• Data enters invoices for payment; ensures invoices are properly coded and mailing addresses are accurate; ensures W-9 forms are available for vendors.
• Processes accounts payable checks; stamps checks paid; files invoices and supporting documentation.
• Runs monthly balance sheet reports; ensures accounts are in balance.
• Prepares bank deposits; ensures cash balances to the daily cash collections report; posts to the general ledger.
• Completes quarterly state and criminal cost fees; forwards files electronically.
• Completes monthly sales tax reports; forwards files electronically.
• Ensures vendor statements are balanced monthly to ensure all invoices are paid.
• Prepares annual 1099 forms.
• Supports the relationship between the City of Plainview and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned.

MINIMUM QUALIFICATIONS

High School diploma or equivalent and two years of experience in accounts payable operations; OR an equivalent combination of education and experience.

PHYSICAL REQUIREMENTS

Work is performed in a standard office environment. May be required to lift and carry items weighing up to 25 pounds.

KNOWLEDGE AND SKILLS (PREFERRED)

Knowledge:

• City policies and procedures.
• Principles and practices of accounts payable.
• Principles and practices of basic bookkeeping and the general ledger.
• Customer service principles and practices.

Skill in:

• Analyzing problems and developing effective solutions.
• Performing basic mathematical calculations with a high degree of accuracy.
• Time management and work organization.
• Multi-tasking.
• Establishing and maintaining cooperative working relationships with City staff and vendors.
• Communicating effectively verbally and in writing.
• Using a personal computer and various software applications.

• Data enters invoices for payment; ensures invoices are properly coded and mailing addresses are accurate; ensures W-9 forms are available for vendors.
• Processes accounts payable checks; stamps checks paid; files invoices and supporting documentation.
• Runs monthly balance sheet reports; ensures accounts are in balance.
• Prepares bank deposits; ensures cash balances to the daily cash collections report; posts to the general ledger.
• Completes quarterly state and criminal cost fees; forwards files electronically.
• Completes monthly sales tax reports; forwards files electronically.
• Ensures vendor statements are balanced monthly to ensure all invoices are paid.
• Prepares annual 1099 forms.
• Supports the relationship between the City of Plainview and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff; maintains confidentiality of work-related issues and City information; performs other duties as required or assigned