Accounts Payable Clerk

at  COPERNICUS LODGE

JOB SUMMARY

We are seeking a detail-oriented and organized Part-time Accounts Payable Clerk to join our finance team. Reporting to the Director of Finance, the Accounts Payable Clerk plays a key role in managing the organization’s financial obligations by processing, verifying, and reconciling invoices and payments. This position ensures accuracy and timeliness in accounts payable operations while maintaining compliance with company policies and financial regulations.

EXPERIENCE

• Diploma in Accounting along with previous related experience.
• Excellent skills in computerized accounting systems, preferably Great Plans Dynamics, as well as Microsoft Office; strong skills in Excel
• Demonstrated interpersonal and communication skills (oral and written)
• Strong organizational skills and attention to detail
• Ability to maintain a position of trust and confidentiality.
• Proficient in English.
• Proficiency in Polish is an asset.

Successful candidates hired to work within Copernicus Lodge in this role are required to provide the following information as a Condition of employment:

• Vulnerable Sector Check;
• 2 Step TB Skin Testing;
• N95 Mask Fit Testing.

Job Types: Part-time (3 days/week), Permanent.

DUTIES

• Reviews and verifies invoices for accuracy, proper approval and compliance with internal policies.
• Prepares, enters and processes the invoices in the accounting system.
• Matches invoices to purchase orders and receiving documents.
• Prepares and processes payments (checks, wire transfers, EFT) to vendors and suppliers on time.
• Resolves discrepancies related to payment terms, amounts, or other invoice issues, ensures all applicable discounts are applied.
• Ensures proper documentation is maintained for all payments.
• Records bank deposits; takes cash and cheques to the bank and retains supporting documents.
• Records approved invoices and ensures proper allocation to the general ledger account.
• Ensures that every cheque issued is signed by two authorized signing officers.
• Updates EFT reports for AP & AR; as well as generates EFT batch files.
• Ensures compliance with internal controls, company policies, and external regulations.
• Assists in preparing accounts payable reports and analyses for management.
• Supports audits by providing documentation and explanations as needed.
• Disburses funds from Petty Cash and Trust account as requested.
• Replenishes the petty cash fund, a summary of the expenses is prepared; expenses are allocated to the proper general ledger account and a cheque is issued in the amount of the summary.
• Records invoices and issues cheques for the Foundation.

Successful candidates hired to work within Copernicus Lodge in this role are required to provide the following information as a Condition of employment:

• Vulnerable Sector Check;
• 2 Step TB Skin Testing;
• N95 Mask Fit Testing