Accounts Payable Clerk

at  Country Supplier

Summary: The Accounts Payable Clerk compiles and maintains accounts payable records by performing the following duties:

• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records
• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Prepares invoice deduction notices, as necessary.
• Audits freight bills against freight manifest.
• Answers all vendor inquiries.
• Analyzes vendor accounts and negotiates extended terms with vendors when cash is restricted.
• Prepares accounts payable checks.
• Prints all accounts payable reports and maintains all accounts payable files.
• Prepares analysis of accounts, as required.
• Assists in monthly closings.
• Other related duties as assigned.

REQUIRED SKILLS/ABILITIES:

• Must be reliable and extremely trustworthy.
• Must be proficient in Microsoft Office Suite and related programs.
• Must be able to learn other accounting software systems.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and meticulous records.

• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records
• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Prepares invoice deduction notices, as necessary.
• Audits freight bills against freight manifest.
• Answers all vendor inquiries.
• Analyzes vendor accounts and negotiates extended terms with vendors when cash is restricted.
• Prepares accounts payable checks.
• Prints all accounts payable reports and maintains all accounts payable files.
• Prepares analysis of accounts, as required.
• Assists in monthly closings.
• Other related duties as assigned