Accounts Payable Clerk

at  Ellison Institute of Technology

ABOUT EIT:

The Ellison Institute of Technology (EIT) Oxford’s purpose is to have a global impact by fundamentally reimagining the way science and technology translate into end-to-end solutions and delivering these solutions in programmes and platforms that respond to humanity’s most challenging problems.
EIT Oxford will ensure scientific discoveries and pioneering science are turned into products for the benefit of society that can have high-impact worldwide and, over time, be commercialised to ensure long-term sustainability.
Led by a faculty of world experts, EIT Oxford seeks to solve the world’s most challenging problems across four high-risk, high-reward, high-impact humane endeavours: health and medical science; food security and sustainable agriculture; climate change and clean energy; and government innovation in an era of artificial intelligence.
EIT Oxford is investing significant resources in a new world-class research and development facility in the Oxford Science Park. Set for completion in 2027, the state-of-the-art campus includes 300,000 sq ft of research laboratories, an oncology and preventative care clinic, and educational and meeting spaces. Together, they create the perfect environment for EIT Oxford experts to take ground-breaking ideas from research to broad implementation. The new facility will further EIT’s current partnership with the University of Oxford and become the new home for Ellison Scholars.
EIT Oxford is committed to cultivating a community where excellence is achieved through collaboration, trust, innovation and tenacity. We foster an environment where everyone’s experience and expertise are valued. We are curious and resilient in our efforts to drive long-term, sustainable innovation to meet humanity’s most enduring challenges.
EIT is looking to speak to an experienced Accounts Payable Clerk. This role will be responsible for ensuring the accurate and timely processing of supplier invoices, maintaining and reconciling supplier accounts, and ensuring payments are made in line with company policies. This role is essential to the smooth running of financial operations, ensuring the company’s liabilities are settled promptly and efficiently.

QUALIFICATIONS & EXPERIENCE:

• GCSEs or equivalent; an AAT qualification or progress towards an accounting qualification (e.g. AAT, ACCA, CIMA) would be advantageous.
• Previous experience in an accounts payable role is preferred
• Proficiency in accounting software (e.g. Sage, Xero, or QuickBooks) and strong working knowledge of Microsoft Excel.
• High level of accuracy in data entry and the ability to identify and resolve discrepancies.
• Excellent verbal and written communication skills, with the ability to handle supplier queries and liaise with internal departments.
• Ability to manage workload effectively and meet deadlines, particularly during busy periods such as month-end.
• Strong analytical skills with a proactive approach to resolving issues and ensuring smooth account management.

• Invoice Processing: Review, code, and input supplier invoices into the accounting system accurately and in a timely manner.
• Payment Processing: Prepare and process payments via BACS, cheques, or other agreed methods, ensuring they are completed on time.
• Reconciliation: Reconcile supplier statements, investigating and resolving any discrepancies to ensure accounts are up to date.
• Supplier Communication: Act as the primary point of contact for supplier queries, handling inquiries related to invoices, payments, and account status in a professional manner.
• Expense Claims: Review and process employee expense claims, ensuring they comply with company policies and procedures.
• Record Maintenance: Maintain organised and accurate financial records, ensuring all documentation related to payables is properly filed.
• Compliance: Ensure that all invoices and payments are authorised according to the company’s approval process and that transactions comply with relevant financial regulations and internal policies.
• Reporting: Assist with month-end processes by preparing accounts payable reports, including aged creditor reports and accruals.
• Process Improvement: Identify opportunities to improve the efficiency of the accounts payable process, recommending and implementing improvements where appropriate.
• Support Audits: Provide support during internal and external audits by supplying relevant documentation and explanations.