Accounts Payable Clerk

at  Global Relay

WHO WE ARE:

For over 20 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions. We securely capture and preserve the communications data of the world’s most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.
Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company. Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It’s a place where you can genuinely make an impact – and be recognized for it.
We believe great businesses thrive on diversity, inclusion, and the contributions of all employees. To that end, we recruit candidates from different backgrounds and foster a work environment that encourages employees to collaborate and learn from each other, completely free of barriers.
We encourage you to apply if your qualifications and experience are a good fit for any of our openings.

YOUR ROLE:

Reporting to the Team Lead, Accounts Payable, you will play an integral role in the global accounts payable function at Global Relay and will be responsible for ensuring that the day-to-day needs of the AP department are met and that financial policies and procedures pertaining to the payable cycles are adhered to.

YOUR RESPONSIBILITIES:

• Process invoices on a daily basis, verifying that invoices comply with financial policies and procedures including approvals, department allocations, and ensuring a three-way match to appropriate documentation (i.e. against purchase orders, contracts, pre-approved budgets, etc.)
• Reconcile vendor statements to the accounts payable subledger
• Process employee expenses in SAP Concur, petty cash, and other month-end reimbursements as needed by the business
• Conduct due diligence procedures in setting up new vendor accounts and verifying electronic payment information
• Prepare weekly payment runs to ensure payments are made in a timely manner to avoid penalties and late fees
• Prepare and process cheque, ACH/EFT, wire transfers, and credit card payments
• Assist in the maintenance of the accounts payable subledger
• Maintain Excel versions of bank statements on a daily basis
• Prepare monthly reconciliations and other month-end procedures
• Reconcile credit card transactions, ensuring that all receipts are captured and coded appropriately in the accounts payable subledger
• Prepare and submit journal entries to record expenses, accruals, and inter-company entries
• Field queries from staff and vendors concerning AP and expense claims
• Investigate and resolve various queries made to AP from both internal and external stakeholders; follow up with colleagues, vendors, department heads and managers as needed
• Participate in ad hoc projects and initiatives when required
• Administrative tasks and other duties, as needed