Accounts Payable Clerk

at  Seattle Humane

POSITION SUMMARY: The Accounts Payable Clerk is responsible for the financial processing of accounts payable transactions for Seattle Humane. They are accountable for processing accounts payable invoices and vendor payments, reconciliation of vendor statements and monthly employee credit card activity, other account reconciliations as required and filing of all appropriate paperwork. He/she assists the CFO & Senior Staff Accountant with accomplishing department goals. Supports the mission, goals, and philosophy of Seattle Humane.

KNOWLEDGE/EXPERIENCE/EDUCATION OR TRAINING:

• Requires a working knowledge of computers, including data input, accounting, Excel, Adobe, video conferencing and word-processing
• Must have excellent oral communication skills, good writing skills and can listen effectively
• Understanding of general accounting theory, wage and labor law, and non-profit regulations
• Ability to read bank statements and balance statements is beneficial
• Ability to work independently and be self-directed
• Minimum 1-year administrative experience
• Excellent grammatical skills and attention to detail

PHYSICAL/MENTAL REQUIREMENTS:

Must be able to sit for long periods of time. Must be able to lift 30 pounds when moving records or files. Need to have the ability to maintain concentration despite interruptions. Must be able to view a computer screen and read files or records. Attention to detail important.

• Processes accounts payable in an accurate and timely manner
• Invoices, statements and credit memos applied and paid appropriately
• Verifies that policies and procedures for ordering and purchase orders are being followed
• Processing and reconciling of monthly credit card activity by department for review, coding and approval for import into accounting system
• Informs supervisors of employee errors in a timely manner
• Participates in the preparation of monthly reports and other data as requested by the CFO or Senior Staff Accountant
• Assists with annual fixed asset review for the end of fiscal year in March
• Maintains appropriate files and records for division. Adheres to the files and records retention policy and procedures
• Cooperates with outside audit firm during their review of Seattle Humanes financial records and procedures
• Helps in the preparation of materials requested by the auditors and submits prior to their deadline
• Helps in the implementation of board approved recommendations from the audit report
• Participates in appropriate meetings
• Helps to accomplish workplan by the assigned deadlines