Accounts Payable Clerk

at  Society of St Vincent de Paul

SPECIFIC KNOWLEDGE, SKILLS, ABILITIES:

• Thorough knowledge of accounts payable/general ledger systems and procedure
• Proficient in math
• Knowledge of non-profit accounting and HUD reporting preferred
• Knowledge of general financial accounting
• Team Oriented
• Possess good organizational, verbal, and written skills
• Must be attentive to detail, reliable, and able to follow standard filing procedures
• Must be able to work independently and have strong problem-solving skills
• Ability to work with employees and vendors in a professional manner
• Proficient in Microsoft Office and Abila software experience a plus

EDUCATION, QUALIFICATIONS, CERTIFICATIONS, TRAININGS, LICENSES:

• Associate’s degree in Accounting, Business, or a related field
• A combination of education, training, and experience that results in a demonstrated efficiency in performing the work may be substituted
• 2-5 years of experience in the Accounting area
• Successfully pass any required pre-employment background and drug screening
• Commitment to the mission and goals of St Vincent de Paul
  The Accounts Payable Clerk supports the Accounting Department by maintaining accounts payable, budgets, month-end closings, and performing other finance-related duties

• Assist in the preparation of the Monthly Balance sheets, Income Statements, and other financial reports as needed
• Review all invoices for appropriate documentation and approval for rigorous grant reporting prior to payment
• Code and key invoices into Abila accounting software
• Reconcile general ledger accounts
• Provide copies of billable invoices to the Grant Accounting Specialist
• Prepare weekly payment lists (Aged AP) to review for payment processing
• Process weekly system check runs and check requests
• Maintain accurate files and documentation according to agency policy
• Maintain monthly schedules of recurring payments
• Prepare spreadsheets for review and comparisons for cost-effectiveness
• Maintain Vendor/Agency Relations
• Reconcile vendor statements, research, and correct discrepancies
• Assist with Annual Budgets and Year End Audits
• Reconcile monthly AP subsidiary ledger
• Annual 1099 preparation and maintenance
• Assist in the payroll process when necessary.
• Other duties as assigned related to the daily finances of the organization