Accounts Payable Clerk

at  Townline Group of Companies

ABOUT TL HOUSING SOLUTIONS

TL Housing Solutions Ltd (“TL”) is a developer/builder specializing in the non-market housing sector. We provide turn-key project management and design-build services on a fee for service basis. We access support and funding for non-profit organizations through all levels of Government and Crown funding agencies. We work with existing housing providers and groups seeking to enter the sector, such as churches, legions or other service organizations.
Over the past fifteen years, TL has delivered innovative housing solutions to a broad range of clients in the Lower Mainland and Vancouver Island. Over 3,500 units are completed or in progress for affordable rental and ownership, seniors, and healthcare. As an affiliate in the Townline Group of Companies we have capitalized on a forty-year history of solid performance and have achieved a prominent position in the non-market space. Through these efforts we offer a significant way to give back to our community, delivering maximum value for our clients, our partners, and the people who rely on our homes
TL offers ample opportunities for growth and development, a competitive compensation package, a comprehensive health benefits program and an on-site gym/wellness center. As well, our office is conveniently located right on the Canada Line at Marine Gateway.

The duties of the Accounts Payable Clerk may include but are not limited to the following:

• Supporting the Construction team with AP duties.
• Answering inquiries from suppliers and subcontractors regarding payment status.
• Preparing holdback documents; tracking holdback timelines.
• Matching invoices to purchase orders by using the Procore program and reviewing invoices to trade agreements and price lists, as required; checking for errors.
• Monitoring and reviewing subcontracts for billing requirements including WorkSafeBC and Statutory Declarations.
• Working with construction manager/construction coordinators of cost coding and PO matching.
• Preparing expense forms and code for reimbursement.
• Monitoring and coordinating credit card purchases and receipts from staff.
• Monitor job costs and ensure they are coded and within budget.
• Managing the AP email: printing cost code and attaching backup for any delivery slips or work orders.
• Working with Construction manager to review invoices and submit with accounting.
• Reviewing statements for outstanding invoices and following up as required.
• Using SAGE to track submitted vs processed invoices.
• Working with the Accounting team on job costs and reporting.
• Preparing back charge forms based on invoice reviews with Sr. Director of Construction.
• Following up with vendors for invoice revisions.
• Responding to vendor queries about payment/ outstanding invoices.
• Reviewing job cost reports and preparing contingency transfers.
• Using Procore to log and track invoices against PO’s.
• Using Procore to log and track progress draws against subcontracts as set up.
• Credit card summaries – tracking receipts and cost coding.
• Setting up purchase orders when needed with SOV’s.
• Learning and implementing Procore Financial Management best practices.
• Creating additional reports, as required.
• Maintaining credit application log for credit applications.
• Reviewing and submitting bi-weekly timesheets for hourly TLHS staff.
• Assist with updating information on Procore.
• Reconcile vendors statements.
• Maintain online login portal information for various service providers.
• Other duties as required.

SKILLS AND REQUIREMENTS:

• Bachelor’s degree or Diploma in Accounting, Finance, or Business Administration preferred but not required;
• Two + years direct experience in an Accounts Payable capacity;
• A strong understanding of the billing cycle and how to track invoices and payment;
• Proficiency in Sage 300 Construction and Procore considered an asset;
• A self-starter with a keen interest in the Construction industry;
• Must possess a high level of moral judgment for handling confidential information and monetary transactions;
• Experience in gathering data, compiling the proper information, and preparing financial reports;
• A team player who works well in a collaborative environment;
• The ability to handle a substantial workload, multitask, and prioritize in a fast-paced environment;
• Strong written and oral communication skills, with the ability to communicate effectively with all levels of employees and outside parties;
• A creative thinker and effective problem solver;
• A strong work ethic, attention to detail and excellent organizational skills;
• Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook, etc.);

• Supporting the Construction team with AP duties.
• Answering inquiries from suppliers and subcontractors regarding payment status.
• Preparing holdback documents; tracking holdback timelines.
• Matching invoices to purchase orders by using the Procore program and reviewing invoices to trade agreements and price lists, as required; checking for errors.
• Monitoring and reviewing subcontracts for billing requirements including WorkSafeBC and Statutory Declarations.
• Working with construction manager/construction coordinators of cost coding and PO matching.
• Preparing expense forms and code for reimbursement.
• Monitoring and coordinating credit card purchases and receipts from staff.
• Monitor job costs and ensure they are coded and within budget.
• Managing the AP email: printing cost code and attaching backup for any delivery slips or work orders.
• Working with Construction manager to review invoices and submit with accounting.
• Reviewing statements for outstanding invoices and following up as required.
• Using SAGE to track submitted vs processed invoices.
• Working with the Accounting team on job costs and reporting.
• Preparing back charge forms based on invoice reviews with Sr. Director of Construction.
• Following up with vendors for invoice revisions.
• Responding to vendor queries about payment/ outstanding invoices.
• Reviewing job cost reports and preparing contingency transfers.
• Using Procore to log and track invoices against PO’s.
• Using Procore to log and track progress draws against subcontracts as set up.
• Credit card summaries – tracking receipts and cost coding.
• Setting up purchase orders when needed with SOV’s.
• Learning and implementing Procore Financial Management best practices.
• Creating additional reports, as required.
• Maintaining credit application log for credit applications.
• Reviewing and submitting bi-weekly timesheets for hourly TLHS staff.
• Assist with updating information on Procore.
• Reconcile vendors statements.
• Maintain online login portal information for various service providers.
• Other duties as required