Accounts Payable Coordinator, Accounting and Accounts Payable

at  CIBC Mellon

COMPANY INFORMATION:

CIBC Mellon is a leading provider of asset servicing solutions to institutional investors in Canada, including multi-currency accounting, fund valuation, and investment information reporting. We are passionate about providing exceptional client service backed by our culture of innovation and success. Our outstanding employee experience will provide you with opportunities to learn and grow professionally while supporting the communities in which you live and work.
We are a diverse and dynamic workplace where employees take an active role in delivering on strategic objectives while advancing their individual career goals. We encourage innovative thinking and give our employees the support and resources they need to turn great ideas into actions.
We’re always looking for talented people who can make a meaningful difference for our clients, our company and our communities. To learn more about why our employees love coming to work each day, visit www.cibcmellon.com/experience.

POSITION OVERVIEW:

Executes and implements processes and transactions to deliver and track approved CIBC Mellon payments of invoices, employee expense accounts or other valid payables in accordance with all CIBC Mellon policies. Addresses and resolves associated initial level enquiries from vendors, CIBC Mellon employees, internal/external auditors or other regulatory bodies.

QUALIFICATIONS:

• College degree with focus on accounting or finance, or equivalent training
• 3 to 5 years’ experience in the financial services sector
• Knowledge of accounting concepts, accounts payables, accounts receivable and maintaining the General Ledger
• Good knowledge of Microsoft applications and accounting systems
• Strong communication and analytical skills

• Receives and logs vendor/supplier invoices, employee expense reports, cheque requisitions or other valid documentation submitted for payment or reimbursement along with handling the set-up of new vendor /employee accounts and the maintenance of current vendor, employee and general ledger accounts.
• Responsible for ensuring reimbursement claims/payments are reviewed and authorized in accordance with all company policies.
• Work directly with vendors and manage the process of enrolling vendors for EFT payment set-up in Epicor.
• Verifies and matches up purchase orders with invoices or other supporting documentation submitted for payment and follows up and resolves directly any discrepancies with applicable CIBC Mellon business line representatives.
• Prepares batches of invoices, expense reports and cheque requisitions approved for payment and posts and enters into Accounts Payable (A/P) System (Epicor) to initiate payment processing.
• Manage all cheque, wire and EFT payments and ensure all these entries are recorded accurately in Epicor.
• Review and verify all applicable taxes (including Regulation 105 withholding taxes) on invoices and expense reports are calculated and recorded accurately in Epicor as per CRA requirements.
• Update and maintain authorized business expense approvers list in accordance with CIBC Mellon policies.
• Prepare journal entries for Corporate Accounting review and posting.
• Assist accounts payable supervisor with the analysis/preparation of data required for updating AP monthly dashboard.
• Addresses and resolves A/P related enquiries from vendors, internal CIBC Mellon staff and internal/ external auditors at an initial first level, escalating to a higher level for resolution where necessary.
• Conducts A/P and associated G/L account reconciliations on regularly scheduled basis and investigates any discrepancies.
• Details and arranges the processing of client chargeback expenses with Fee Billing Department.