Accounts Payable Coordinator

at  Circle of Care Sinai Health

Job Description
The Accounts Payable Coordinator is responsible for the application of cash flow, reconciliation follow up of claims and overdue accounts, and accurate and timely posting of cash receipts to customer accounts, and assist in all financial planning and reporting functions of the organization. The role works closely with all departments and applicable external stakeholders and clients demonstrating professionalism and enthusiasm in all dealings. This individual will have strong customer service skills and effectively build support for agency vision and departmental goals by communicating, collaborating and leading by example.
We are looking for: a full-time permanent Accounts Payable Coordinator
Salary: Commensurate with experience
Hours of Work: 34 hours/week. Hybrid work from home environment.
Reports to: Senior Financial Analyst

Responsibilities

• Review payable invoices for accuracy and ensure that there has been authorization for the purchase.
• Code payable invoices with correct general ledger codes to ensure proper entry into accounting software.
• Correspond or communicate with vendors when necessary to correct or modify invoices received.
• Resolve escalated issues with vendors.
• Enter invoices into accounting software, and run related reports for review by Controller.
• Manage the weekly payment run for vendor invoices and employee expenses on a weekly basis for payment requests that have been pre-approved.
• Oversees the filing of all invoices and ensures an orderly and accurate filing system.
• Maintains vendor files in accounting software.
• Occasionally process credit card payments, when the AR/AP Clerk is unavailable.
• Assist in the maintenance of the price list in our database system along with accounts receivable and payable.
• Process and submit weekly HPG billing files.
• Work closely with the CS Admin team to resolve billing rejections and re-submit billings for rejections that are corrected.
• Assists with the data entry of general journal entries when it is requested or required for balancing account.
• Assist Ad-hoc requests and projects as required
• Participate in department projects and other duties as required.

Qualifications

• Successful completion of a Post Secondary Certificate/Diploma in Accounting or Business or equivalent approved combination of education and experience.
• Minimum three (3) years experience in a general accounting field and in developing spreadsheet and/or database applications for financial analysis and reporting.
• Knowledge of general accounting practices, principles and procedures in a computerized accounting environment, and records management.
• Knowledge of and demonstrated ability in corporate core competencies including customer service, communication, team work, initiative/self management and accountability, and flexibility/adaptability.
• Intermediate working in a Microsoft Office software environment preferred
• Computer literacy utilizing MS Office software applications, Great Plains, Ceridian, as well as proficiency in spreadsheet applications.
• Mathematical aptitude and analytical skills applicable to various financial and accounting functions.

Additional information
Circle of Care is committed to fostering an inclusive, accessible environment, where all employees, volunteers and clients feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of the communities in which we live and serve, and creating an environment where every employee has the opportunity to reach their potential. Circle of Care seeks applicants who embrace our values of equity, anti-racism, and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including but not limited to those who identify as First Nations, Métis and/or Inuit/Inuk, Black, members of racialized communities, persons with disabilities, women and/or 2SLGBTQ+.
We are committed to an environment that is barrier free. If you require accommodation, please inform us in advance.
We thank you for your interest in Circle of Care. We welcome you to apply for this role, even if you do not meet every requirement listed. Only applicants who are selected for an interview will be contacted.
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• Review payable invoices for accuracy and ensure that there has been authorization for the purchase.
• Code payable invoices with correct general ledger codes to ensure proper entry into accounting software.
• Correspond or communicate with vendors when necessary to correct or modify invoices received.
• Resolve escalated issues with vendors.
• Enter invoices into accounting software, and run related reports for review by Controller.
• Manage the weekly payment run for vendor invoices and employee expenses on a weekly basis for payment requests that have been pre-approved.
• Oversees the filing of all invoices and ensures an orderly and accurate filing system.
• Maintains vendor files in accounting software.
• Occasionally process credit card payments, when the AR/AP Clerk is unavailable.
• Assist in the maintenance of the price list in our database system along with accounts receivable and payable.
• Process and submit weekly HPG billing files.
• Work closely with the CS Admin team to resolve billing rejections and re-submit billings for rejections that are corrected.
• Assists with the data entry of general journal entries when it is requested or required for balancing account.
• Assist Ad-hoc requests and projects as required
• Participate in department projects and other duties as required