Accounts Payable Coordinator

at  CLV Group

CLV Group is a premier real estate firm specializing in identifying, acquiring, developing, building and managing high-quality real estate assets in Canada. Our mission is to deliver exceptional returns through strategic acquisitions, professionally managed developments, innovative asset management, and a commitment to excellence. What we know to be true is that our historic results and continued success are 100% a result of a phenomenal team.
What you may not know about CLV is that we are a team where genuine passion meets success and community is at the heart of everything we do. We’re not just real estate experts – we are community architects and builders dedicated to improving the regions we operate in. The goal of building better communities is deeply woven into the very fabric of our company, and we operate our business through a lens of sustainability and philanthropy to ensure we give back in impactful, meaningful ways. This is high-impact community building, community development, real estate acquisition/development /management including office-to-residential conversions, all wrapped up with growth projections that are jaw dropping.
Today we are seeking a detail-oriented and organized Accounts Payable Coordinator to join our Finance team with responsibilities for supporting all aspects of accounts payable, ensuring accuracy and efficiency in processing invoices and payments. This new member of our team will also support their peers when and as needed. They will be a positive team player, adept at collaborative consultation with CLV’s best interest always at heart.

In addition to the duties typically expected of an AP specialist, the successful incumbent will also:

• Process invoices and payments in a timely and accurate manner, ensuring correct approvals, coding and recording
• Receive, review, and process credit card statements
• Prepare and process recurring expenditures and related payment
• Prepare and process electronic transfers, including regular bimonthly payments
• Assist in month-end closing activities and account reconciliations
• Report sales tax by calculating requirements on paid invoices
• Verify and reconcile vendor statements and accounts, review and enter new vendor requests and changes, and follow vendor maintenance policies and procedures
• Communicate with vendors and internal departments to resolve any discrepancies
• Maintain excellent vendor relationships by responding to questions on a timely basis and effectively
• Prepare and analyze accounts payable reports as needed
• Ensure compliance with company policies and procedures

MUST- HAVES

• Experience in accounts payable or a similar role preferred
• Strong process orientation, solid analytical skills and the ability to work in a fast-paced environment
• Proficiency in accounting software and Microsoft Office Suite (Excel, Word, Outlook)
• Excellent organizational and time management skills
• Strong attention to detail, accuracy, and organizationInterest in real estate and property accounting
• Ability to multi-task and work in a fast-paced, growth-oriented environment
• Excellent communication and interpersonal skills
• Successful completion of post-secondary education in accounting is preferred
• Bilingualism is deemed an asset
  Most importantly, we are a small yet mighty team. This is a roll up your sleeves, help where you are needed kind of role. For example, don’t be surprised if we ask for your help to move chairs or come sing happy birthday to a co-worker! We are looking for a new team member who will be a culture builder, someone who will lean in to help us build an engaged and positive work environment, and someone who will support our success when and as needed, as our team will do for you when you need it.
  We are an in-office crew 5 days a week. We sometimes work late to make sure we meet our deliverables, so the ability to work flexible and irregular hours is required. However, we do respect your work/life balance (we even manage to squeeze it all into a 4.5-day work week in the summer months).

• Process invoices and payments in a timely and accurate manner, ensuring correct approvals, coding and recording
• Receive, review, and process credit card statements
• Prepare and process recurring expenditures and related payment
• Prepare and process electronic transfers, including regular bimonthly payments
• Assist in month-end closing activities and account reconciliations
• Report sales tax by calculating requirements on paid invoices
• Verify and reconcile vendor statements and accounts, review and enter new vendor requests and changes, and follow vendor maintenance policies and procedures
• Communicate with vendors and internal departments to resolve any discrepancies
• Maintain excellent vendor relationships by responding to questions on a timely basis and effectively
• Prepare and analyze accounts payable reports as needed
• Ensure compliance with company policies and procedure