Accounts Payable Executive

at  Travelopia

ABOUT US

Tailormade is the part of Travelopia, which is headquartered in the UK and is one of the world’s leading specialist travel groups providing customers with unique travel experiences. This includes adventure travel, safaris, private jet and polar expeditions, tailor-made luxury holidays, yacht and river boat charter holidays, educational and sporting based school trips, corporate hospitality and sporting event fan travel.
Travelopia is dedicated to delivering the very best travel experiences. We pride ourselves in offering a seamless and specialised customer journey, from the exceptional service and in-depth knowledge of our sales teams to our best-in-class tour guides and concierges around the globe. This dedication to service delivers high customer satisfaction and our brands frequently receive industry awards and media recognition.

ABOUT THE ROLE

The Accounts Payable Assistant is responsible for the accurate and efficient processing of supplier invoices. The scope is subject to change as businesses continue to review and evolve their business models.
The role will report into the AP and Accounts Lead, and will work closely with the rest of the Finance Team, and the wider business in the UK and Ireland.

WHAT YOU WILL BE DOING:

• Process supplier invoices with purchase order matching and approval workflows, addressing unauthorised invoices and follow-up queries
• Validate discrepancies in invoices and contracts, issuing deduction advices for overcharges
• Manage employee expenses and company credit card transactions
• Verify supplier payee and bank details, preparing payment proposals in line with agreed terms
• Resolve supplier queries and perform quarterly statement reconciliations
• Manage direct debit accounts, authorising invoices and creating payment runs
• Use Readsoft for processing invoices and clearing AP mailboxes, collaborating with the Team Leader to resolve authorisation issues efficiently