Accounts Payable Helpdesk - Senior Process Associate - Italian – Hybrid Buc

at  Genpact

Genpact (NYSE: G) is a global professional services and solutions firm delivering outcomes that shape the future. Our 125,000+ people across 30+ countries are driven by our innate curiosity, entrepreneurial agility, and desire to create lasting value for clients. Powered by our purpose – the relentless pursuit of a world that works better for people – we serve and transform leading enterprises, including the Fortune Global 500, with our deep business and industry knowledge, digital operations services, and expertise in data, technology, and AI.
Inviting Applications for Accounts Payable Helpdesk - Senior Process Associate - Italian – Hybrid Bucharest
The Accounts Payable team is part of the Finance Operations pillar which is responsible for executing day-to-day operations (sourcing, procurement, accounts payable, payroll, general ledger accounting, and financial reporting) for our clients. We protect and oversee corporate assets by establishing a control framework and audit environment and ensure those frameworks are implemented and followed. Accounts Payable Associates are ultimately responsible for ensuring vendors are paid within contractual terms; that invoices are processed accurately and paid with appropriate approvals and support. AP Associates will also oversee the travel and expense program to ensure that reimbursements adhere to company policy, paid timely and processed accurately.

Responsibilities

• Carry out all reporting requirements accurately and within the specified time scales;
• Sending remittance advices to suppliers;
• Search for relevant information in the system;
• Create case/sending e-mail and tracking them till closure;
• Contact Suppliers for resolution of queries;
• Resolution of suppliers queries, major discrepancies, clarification with regards to rejected payments;
• Provide resolution/feedback regarding queries in an accurate and timely manner (using E-mail, telephone or any other available tools);
• Provide information on status of invoices, relevant contact information (telephone, fax);
• Provide support to the Processing team;
• Proactive controls for avoidance of future errors;
• Vendor reconciliation and reporting;
• Debit balances for supplier, if required;
• Maintain the relationship with the customer, understanding customer needs and find solutions consistent with the objectives set;
• Chasing vendors for balance confirmation and/or for clarifications needed;
• Understand query raised by internal/external stakeholders;
• Routing out of scope issues to internal teams for further resolution;
• Reading and learning the standard operating procedures, contributing to the development/improvement of the operating procedures, escalating of all unsolved/unclear issues to the team leader;
• Adopt a flexible approach to job content with a view to developing own skills and knowledge to undertake a range of task requirements within the team. This may also involve multi-skilling across transaction processing.

Qualifications we seek in you!

Minimum Qualifications / Skills

• Good written and verbal skills: Italian B2, English B2.
• Should have good attention to details and self-discipline, possessing the ability to connect the dots.
• Demonstrated intellectual curiosity and ownership mentality, displays a willingness to challenge the status quo leading to the creation and implementation of excellent processes.

Preferred Qualifications/ Skills

• Demonstrates the ability to think at the goal level (smart, agile, demonstrates common sense).
• Interpersonal skills and the capacity to work independently and with a team.
• Previous experience in the AP and T&E fields represents an advantage for future applicants.

What can we offer?

• Attractive salary;
• Stable job offers - employment contract
• Work in a multicultural and diverse environment with employees from over 30 countries
• Genpact supports professional trainings and great career development opportunities
• Free access to our award-winning learning platform
• Benefits such as Meal Tickets, Medical Services, Insurance, additional vacation days or partner discounts

If interested in finding out more about a role in Accounts Payable, check out the following interview with our colleagues: Work at Genpact: Accounts Payable
Genpact is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion or belief, sex, age, national origin, citizenship status, marital status, military/veteran status, genetic information, sexual orientation, gender identity, physical or mental disability or any other characteristic protected by applicable laws. Genpact is committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation. For more information, visit www.genpact.com. Follow us on Twitter, Facebook, LinkedIn, and YouTube.
Furthermore, please do note that Genpact does not charge fees to process job applications and applicants are not required to pay to participate in our hiring process in any other way. Examples of such scams include purchasing a ‘starter kit,’ paying to apply, or purchasing equipment or training.
JobSenior Process Associate
Primary LocationRomania-Bucharest
ScheduleFull-time
Education LevelBachelor’s / Graduation / Equivalent
Job PostingOct 22, 2024, 12:37:39 PM
Unposting DateNov 21, 2024, 12:29:00 PM
Master Skills ListOperations
Job CategoryFull Tim

• Carry out all reporting requirements accurately and within the specified time scales;
• Sending remittance advices to suppliers;
• Search for relevant information in the system;
• Create case/sending e-mail and tracking them till closure;
• Contact Suppliers for resolution of queries;
• Resolution of suppliers queries, major discrepancies, clarification with regards to rejected payments;
• Provide resolution/feedback regarding queries in an accurate and timely manner (using E-mail, telephone or any other available tools);
• Provide information on status of invoices, relevant contact information (telephone, fax);
• Provide support to the Processing team;
• Proactive controls for avoidance of future errors;
• Vendor reconciliation and reporting;
• Debit balances for supplier, if required;
• Maintain the relationship with the customer, understanding customer needs and find solutions consistent with the objectives set;
• Chasing vendors for balance confirmation and/or for clarifications needed;
• Understand query raised by internal/external stakeholders;
• Routing out of scope issues to internal teams for further resolution;
• Reading and learning the standard operating procedures, contributing to the development/improvement of the operating procedures, escalating of all unsolved/unclear issues to the team leader;
• Adopt a flexible approach to job content with a view to developing own skills and knowledge to undertake a range of task requirements within the team. This may also involve multi-skilling across transaction processing