Accounts Payable Manager

at  McGill University

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Position Summary:
Under the supervision of the Associate Director, Transaction Services, the incumbent shall administer and perform tasks associated with the management of Expense Payment Services team (both PO invoicing and Payment Requests & Wires) as per the following Policies, Procedures and How To’s : Procurement Policy, respective accounts payable, invoicing & procure-to-pay how to’s, Payment Request Policy & Procedures and issuance of wire How To’s. The incumbent will directly support the daily operations of PO Invoices and Payment Requests & Wires, such as the triage, review, and processing of MMP PO invoices, payment requests and wires. The Assistant Supervisor shall be the subject matter expert for all PO invoicing, Payment Request and Wires requests and inquiries.

Primary Responsibilities:

• Assist the Expense Payment Services Supervisors in their distribution of work-related tasks
• Accountable for all training provided to employees. Training includes team meetings, onboarding, and regularly updated documented How To’s. Support the Supervisors in training they provide
• Train the Supervisors
• Ensure all transactions/documents are processed/paid according to agreed upon turnaround times and as per respective Policies/Guidelines/Procedures
• Prepare KPIs and Productivity Reports. Support the Supervisors in their analysis and allocation of resources
• Accountable for monthly GL reconciliations, overdue advances, quarterly and year-end requirements, tax adjustments and credit card reconciliations. Support the Supervisors for the credit card reconciliations
• Act as the first point of contact for all internal stakeholders/customers external suppliers
• Respond to inquiries/JIRA tickets in a timely and professional manner
• Participate in process improvements and/or IT projects related to Expense Payment Services Travel and PCard
• Supervises the Expense Payment Services (EPS)-Travel and PCard Administration team comprised of two Supervisors and five Accounts Administrators
• Accountable to ensure resources are well-balanced during vacations, leaves, black- out periods with the support of the Assistant Supervisors
• Accountable to keep the EPS Travel and PCard teams current on new business processes, changes, IT projects by holding frequent meetings, minuting/documenting these meetings, and via regular communications

Other Qualifying Skills and/or Abilities
Experience in supervising employees including, training, documentation, hiring, and performance evaluations. Experience in travel and accounts payable related processes. Experience in interpreting Policies/Guidelines and applying them. Ability to communicate well with other units involving investigation and problem-solving. Proven ability to work well under pressure to meet deadlines. Demonstrated financial analytical skills. Ability to administer multiple activities and projects. Demonstrated ability to work in a PC environment using advanced spreadsheet skills, databases, e-mail as well as experience with Minerva, Banner (FIS) and Crystal Reports. Proven ability to work autonomously and as part of a team. Demonstrated ability to troubleshoot, solve problems, take initiative, and prioritize workload. Familiarity with academic and support staff and student regulations. Must be service oriented. English and French, spoken and written.
Knowledge of French and English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4.
Minimum Education and Experience:
Bachelor’s Degree 3 Years Related Experience with Bachelor’s Degree /
Annual Salary:
(MPEX Grade 05) $70,820.00 - $88,530.00 - $106,240.00
Job Profile:
MPEX-FIN2B - Accounting - Professional 2
Hours per Week:
33.75 (Full time)
Supervisor:
Assoc Director Transaction Srv
Position End Date (If applicable):
Deadline to Apply:
2024-08-13
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence,
accessibilityrequest.hr@mcgill.ca.

• Assist the Expense Payment Services Supervisors in their distribution of work-related tasks
• Accountable for all training provided to employees. Training includes team meetings, onboarding, and regularly updated documented How To’s. Support the Supervisors in training they provide
• Train the Supervisors
• Ensure all transactions/documents are processed/paid according to agreed upon turnaround times and as per respective Policies/Guidelines/Procedures
• Prepare KPIs and Productivity Reports. Support the Supervisors in their analysis and allocation of resources
• Accountable for monthly GL reconciliations, overdue advances, quarterly and year-end requirements, tax adjustments and credit card reconciliations. Support the Supervisors for the credit card reconciliations
• Act as the first point of contact for all internal stakeholders/customers external suppliers
• Respond to inquiries/JIRA tickets in a timely and professional manner
• Participate in process improvements and/or IT projects related to Expense Payment Services Travel and PCard
• Supervises the Expense Payment Services (EPS)-Travel and PCard Administration team comprised of two Supervisors and five Accounts Administrators
• Accountable to ensure resources are well-balanced during vacations, leaves, black- out periods with the support of the Assistant Supervisors
• Accountable to keep the EPS Travel and PCard teams current on new business processes, changes, IT projects by holding frequent meetings, minuting/documenting these meetings, and via regular communication