Accounts Payable

at  Montcalm Collection

SKILLS :

• Accounting Knowledge -understanding of general accounting principle and practises.
• Strong Attention to Detail-Ability to spot errors and discrepancies in invoices and financial documents
• Data Entry Skills -Proficiency in entering data accurately and verifying amounts.
• Organizational Skills-Capability to manage multiple tasks and maintain orderly records.
• Computer Literacy-Familiarity with accounting software (Ex: Sage Intact )Microsoft Office, Excel.
• Communication Skills: Strong verbal and written communication for interacting with vendors and internal teams.
• Time Management: Ability to prioritize tasks and meet deadlines.
• Problem Solving skills: Aptitude for resolving discrepancies and issues in invoices and payments

• Customer Service Orientation: Professional attitude in handling vendor inquiries and disputes. • Teamwork: Ability to work collaboratively with colleagues in finance department

• Confidentiality: Understanding of the importance of maintaining the confidentiality of financial information.

OBJECTIVES OF THE ROLE ACTING AS THE PERSON RESPONSIBLE FOR:

• Ensure Financial Accuracy and Integrity: Conduct thorough cost scrutiny on all invoice streams, including rooms, food and beverage, and other services.
• Support Commercial Strategy: Provide insights and recommendations to support strategies and promotional activities and ensures that the Accounts Payable function operates efficiently for all allocated hotels
• Optimize Financial Processes: Continuously review and improve processes to increase efficiency and support all areas of finance including purchase ledger, cost controls and accounts payable for all allocated hotels .

MAIN RESPONSIBILITIES :

• Ensure adherence to lead schedules and submission to facilitate departmental review of operating performance and KPI trends by reconciling statements and processing all invoices from suppliers in timely manner.
• Ensure all processed invoices follows the three-way match – comparing invoice with the purchase order and the signed receiving record.
• Ensure all commission Invoices are checked in the PMS system for sales value before processing and authorisations are obtained where necessary
• Process all foreign currency payments in line with company policy and money laundering regulations.
• Processing all Petty cash claim in accordance to company policy.
• Prepare and submit payment run for all allocated hotels in line with agreed timetable
• Prepare month end PO and non-PO accrual for all allocated hotels
• Provide training to other team members.
• Complete other ad hoc duties that may be required by either the account payable manager or financial director.
• Weekly review supplier ageing and submit to account payable manager.
• Maintain folder for high value invoices.