Accounts Payable & Receivable Specialist

at  Devon Properties

Devon Properties has an exciting opportunity for Accounts Payable & Receivable Specialist to join our company and dedicated team of accounting professionals!
The Accounts Payable & Receivable Specialist is responsible for processing accounts receivable payments, applying payments to the correct account and responding to inquiries. Additionally, you will be responsible for processing accounts payable invoices and communicating directly with vendors (via email and phone) and responding to inquiries.
We’re looking for a candidate who is a detail-oriented self-starter with strong communication, analytical and problem-solving skills, as well as a collaborative team-player who can build business relationships within an organization and with clients. The successful candidate will foster a team culture and maintain an environment of continuous process improvement and outstanding customer service.

QUALIFICATIONS:

• A minimum of 2 years accounts receivable or payable experience.
• Advanced skill set with Microsoft Suite specifically Excel and Outlook.
• Detail oriented, self-motivated, and resourceful, with strong interpersonal and communication skills.
• Proactive and self-directed with demonstrated ability to work independently and as part of a team.
• Able to prioritize, multi-task, and able to work in a changing, fast-paced environment.
• Excellent interpersonal and customer service skills.
• Strong analytic and problem-solving skills.
  Job Types: Full-time, Permanent
  Pay: $50,000.00-$55,000.00 per year

Benefits:

• Dental care
• Extended health care
• Paid time off
• Vision care

Schedule:

• Monday to Friday

Experience:

• Accounts payable: 2 years (preferred)
• Accounts Receivable: 2 years (preferred)

Location:

• Victoria, BC V8V 3K2 (preferred)

Work Location: In person
Expected start date: 2025-02-0

Accounts Receivable

• Process accounts receivable payments in a timely and accurate manner.
• Perform day-to-day processing of accounts receivable transactions according to established internal controls in an accurate and timely manner. This may include:
• Preparing, verifying, coding, posting and reconciling accounts receivable transactions;
• Checking transactions for accuracy;
• Verifying transactions comply with internal controls.
• Accurately document all customer communications in the finance system.
• Complete bank deposits to multiple accounts.
• Prepare, verify and posts receipts and charges.
• Assist with changes to tenant parking and storage charges within the finance system.
• Process and track double payment refunds.
• Review ledgers and resolve discrepancies or disputes.
• Keep management informed of any specific issues.
• Process accounts receivable write-offs and adjustments, as authorized.
• Assist with special projects as required.

Accounts Payable

• Process invoices in a timely and accurate manner.
• Assist with full-cycle accounts payable including verifying invoices for accuracy, obtaining approvals, coding invoices, and entering into the finance system.
• Ensure authorization and backup documentation is obtained prior to processing in the system.
• Proactively manage vendor accounts including timely investigation and resolution of outstanding balances and reconciling items. Review and reconcile vendor statements.
• Assist with monitoring AP email and respond to vendor inquires.
• Assist with cheque preparation, cheque cancellation, and stop payment processing.
• Assist with review and follow-up of aged invoices.
• Processes petty cash reimbursements by receiving and verifying expense reports, and ensuring approvals are attained.