Accounts Payable Specialist

at  CMS Distribution

This position will be a full-time role, with the person responsible for managing the Stock and Service/Non-Stock vendors within the Accounts Payable function and General office administration.

ROLE RESPONSIBILITIES

• Daily processing of purchase ledger invoices:
• Ensuring the correct checks and posting procedures.
• Checking all invoices are correctly billed .
• Dealing with supplier queries, price queries, stock queries, invoice issues, liaising with PMs and Apple AVMs, etc.
• Ensuring all invoices are posted to the correct GLs and cost centres.
• Ensure “Goods Received Not Invoiced Account” is reconciled and maintained at a constant acceptable level.
• Ensure credit notes relating returned stock are received from the vendor, forwarded to RTV for approval and posted to the ledgers in an accurate and timely fashion.
• Quarterly credit position review for holdback vendors to be completed.
• Reconciliation of monthly supplier statements & issue of payments to suppliers on a timely basis
• Stock payments process.
• Non-Stock / Freight Payments Process.

ADDITIONAL RESPONSIBILITIES

• Setting up new vendor accounts
• Provide annual leave cover within AP team where required
• Carry other tasks or duties as required by senior management in line with the business achieving its objectives
• Assisting team lead:
• Attending calls on team leads behalf.
• Provide expertise to all team members when required.
• Developing new processes and process improvements with team lead.
• Testing new processes for errors or inconsistencies.
• Dealing with difficult accounts:
• Providing additional knowledge and expertise to the finance team in relation to decisions around payments, final payments and general queries.
• Making more knowledgeable assessments on difficult accounts, e.g. deciding to hold payment based on risk, providing more detailed risk analysis when required that a more junior member of the team would not be able to provide.
• Having to knowledge to make decisions which would ensure a positive impact on the business’ cash position.