Accounts Payable Specialist

at  CoolTransports Merit Oil

Cool-Transports is an employee-owned company dedicated to providing our customers with the best available fuel delivery and service options in a safe and responsible manner. We focus on internal and external customer service.
We are currently seeking a Accounts Payable Specialist responsible for managing the company’s accounts payable processes, ensuring timely and accurate invoice processing, and maintaining vendor relationships. High volume accounts payable processing. This role includes tasks such as processing invoices, handling payments, reconciling accounts, and supporting the monthly closing process. The specialist ensures compliance with internal controls and company policies and provides administrative support to the finance team.

Key Responsibilities:

• Process and verify invoices, matching them to purchase orders and contracts.
• Maintain vendor accounts, resolving any billing issues or discrepancies.
• Prepare and process payments (check, ACH, wire transfer).
• Reconcile accounts payable and assist in month-end and year-end reporting.
• Ensure adherence to company policies and support audits.
• Provide general administrative support for accounts payable functions.
• Timely check runs and making sure bills are paid in a timely manner

Qualifications:

• 1-2 years of accounts payable or related experience.
• High School diploma required.
• Some College preferred
• Ability to think outside of the box and come up with innovative solutions to problems
• Quick learner/flexible with ability to multitask in a fast paced environment
• Proficient in accounting software and Excel.
• Strong attention to detail, organizational skills, and the ability to work independently.

Job Type: Full-time

Schedule:

• Day shift
• Monday to Friday

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Commute:

• Colton, CA (Required) In Person

• Process and verify invoices, matching them to purchase orders and contracts.
• Maintain vendor accounts, resolving any billing issues or discrepancies.
• Prepare and process payments (check, ACH, wire transfer).
• Reconcile accounts payable and assist in month-end and year-end reporting.
• Ensure adherence to company policies and support audits.
• Provide general administrative support for accounts payable functions.
• Timely check runs and making sure bills are paid in a timely manne