Accounts Payable Staff

at  Publicis ReSources Global

Company Description
Re:Sources is the backbone of Publicis Groupe, the world’s third-largest communications group. Formed in 1998 as a small team to service a few Publicis Groupe firms, Re:Sources has grown to 4,000+ people servicing a global network of prestigious advertising, public relations, media, healthcare and digital marketing agencies. We provide technology solutions and business services including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management to help Publicis Groupe agencies do what they do best: create and innovate for their clients.
In addition to providing essential, everyday services to our agencies, Re:Sources develops and implements platforms, applications and tools to enhance productivity, encourage collaboration and enable professional and personal development. We continually transform to keep pace with our ever-changing communications industry and thrive on a spirit of innovation felt around the globe. With our support, Publicis Groupe agencies continue to create and deliver award-winning campaigns for their clients.
Job Description
Responsible for being the liaison between Agencies, NYSS and CRSS on a daily basis, troubleshoot specific issues for all invoices that AP personnel cannot process and ensure a proper follow up of the responses until completion, allowing the invoices to get posted and paid correctly.

Responsibilities

• Analyze and troubleshoot the inconsistencies found in the invoices available in the system.
• Resolve incoming email inquiries from agencies and NYSS, Canada or CR in a timely manner.
• Manage all special handling for vendor payments requested from the agencies.
• Understand and apply all the business process general rules and exceptions that the Agencies and NYSS determine to process their invoices and payments.
• Provide effective guidance and solutions to the AP personnel when dealing with processing issues and doubts, ensuring also and effective volume administration within the team when required.
• Generate AP reports when required.
• Analyze all the business processes and identify improvement initiatives to obtain better ways to execute the operations.
• Perform any other duty or responsibility assigned by the supervisor or Manager.

Qualifications

EDUCATION:

Initiated studies in Business Administration, Accounting or Finance.

EXPERIENCE:

At least one year in similar position in a multinational organization.
Knowledge of AP or Billing processes.

SKILLS:

Upper Intermediate English Level.
Intermediate knowledge of MS Excel.

• Analyze and troubleshoot the inconsistencies found in the invoices available in the system.
• Resolve incoming email inquiries from agencies and NYSS, Canada or CR in a timely manner.
• Manage all special handling for vendor payments requested from the agencies.
• Understand and apply all the business process general rules and exceptions that the Agencies and NYSS determine to process their invoices and payments.
• Provide effective guidance and solutions to the AP personnel when dealing with processing issues and doubts, ensuring also and effective volume administration within the team when required.
• Generate AP reports when required.
• Analyze all the business processes and identify improvement initiatives to obtain better ways to execute the operations.
• Perform any other duty or responsibility assigned by the supervisor or Manager