Accounts Payable Support Officer

at  Parliament of Victoria

Department of Parliamentary Services

• Excellent opportunity to gain experience in an Accounts Payable team and as part of Parliament of Victoria’s broader Finance, Risk and Payroll team.
• Casual employment for approximately two months across July/August/September
• Flexible hours available to accommodate university commitments (ideally working some hours across 5 days, Monday – Friday)

About the role
Our Accounts Payable team is seeking a detail-oriented Accounts Payable Support Officer on a casual basis for a two-month period. Under the supervision of the Team Leader, Accounts Payable, this role will work as part of team to assist the processing of invoices and expense claims in a timely and efficient manner.
We are invested in supporting your learning and offer exposure to the broader Finance, Risk & Payroll team, and Parliament of Victoria.

You have recently completed or nearing completion of a qualification in Accounting, Business, or Commerce and may have some experience or knowledge in the use of financial management systems and MS Office programs, in addition to:

• Attention to detail and a desire to analyse and problem solve.
• Strong customer service, interpersonal and communication skills to work with others in a professional manner.
• Ability to work well towards timeframes, having excellent organisation skills

• Support accurate and timely end-to-end processing of all invoices and expense claims for the Parliament of Victoria, ensuring compliance with relevant legislation and that supplier payment runs are completed weekly.
• Maintain accurate and up to date records in the Financial Management System, including the supporting the administration of new and existing suppliers.
• Understand concepts such as GST and FBT compliance and accounting and budget matters when entering data, ensuring compliance with relevant legislation.
  About you

You have recently completed or nearing completion of a qualification in Accounting, Business, or Commerce and may have some experience or knowledge in the use of financial management systems and MS Office programs, in addition to:

• Attention to detail and a desire to analyse and problem solve.
• Strong customer service, interpersonal and communication skills to work with others in a professional manner.
• Ability to work well towards timeframes, having excellent organisation skills.

Why join us?
Joining the Department of Parliamentary Services offers a unique opportunity to gain valuable experience within our Accounts Payable team for a two-month casual employment period spanning July and August.
We are flexible with working hours, ideally working three to five days across Monday to Friday, and open to accommodating any university commitments you may have.
For more information about a career with us, visit our website.
How to apply
Using the “Apply Now” button, please include your resume and a brief cover letter (1-2 pages) broadly outlining your experience and how it directly relates to the position.
The process from here
Shortlisted candidates will be invited to an interview conducted by a selection panel. This interview may take place in our offices located in the Melbourne CBD or online.
Accessibility
If you require assistance or adjustments to fully participate in the application or interview process for this role, please contact our Recruitment Team via email recruitment@parliament.vic.gov.au or on (03) 8682 2842
Privacy Collection Notice
The Parliament of Victoria and the parliamentary departments are committed to protecting your privacy. We handle personal information in accordance with the Privacy and Data Protection Act 2014 (Vic) (PDP Act) and other relevant legislation.
This privacy collection notice applies to our recruitment activities. It explains what information is collected when you apply for employment with a parliamentary department. It may be updated from time to time.
COVID-19 compliance
Successful candidates will be required to provide evidence for sighting of their COVID-19 vaccination status or medical exemption prior to commencing employment