Accounts Processing Clerk

at  Dorset County Hospital NHS Foundation Trust

To provide comprehensive clerical support to the Financial Services Department. Covering expenditure & payables and income & receivables processes, including the Cash Office at Dorset County Hospital NHS Foundation Trust, in order to assist in the achievement of departmental objectives.

• To use high levels of prolonged concentration to accurately input, reconcile and analyse financial data onto the Trust’s finance systems on a daily basis using good keyboard skills, whilst undertaking a quality assurance check on own work.
• Be fluent in the use of the department’s computer applications, using them throughout each working day.
• To process invoices and credit notes on the Trust’s finance system.
• To investigate and escalate where necessary, queries from customers and Finance staff.
• To process requests for reimbursement from petty cash to individuals and departments within defined limits.
• To process reimbursements for travelling expenses to those patients entitled to receive payments.
• Process payments via the PDQ machines and reconcile transactions.
• Empty and reconcile contents of night safe.
• Ensure that VAT is being treated appropriately in accordance with HMRC regulations.
• To analyse financial data, investigating and resolving financial discrepancies.
• To provide clear and concise working papers (including electronically).
• To maintain procedure notes for own area of responsibility.
• Any other duties as required by the Accounts Processing Supervisor and the Accounts Processing Manager.
• Working in the Cash Office, as and when required.

At DCHFT, we pride ourselves on the care we provide for our patients, and on the culture, we are creating for our staff. We work hard to create a fair, inclusive environment for our staff
Our Mission is to provide outstanding care for people in ways which matter to them, and our vision is Dorset County Hospital, working with our health and social care partners, will be at the heart of improving the well-being of our communities.​
We are a Trust that celebrates diversity, and we are committed to creating an inclusive environment for all employees. We welcome applications from people in all under-represented groups.

Analytical and Judgemental Skills

• To be responsible for the safe use of all the equipment within the office, notifying the Line Manager with any faults.
• To use high levels of prolonged concentration to accurately input, reconcile and analyse financial data onto the Trust’s finance systems on a daily basis using good keyboard skills, whilst undertaking a quality assurance check on own work.
• Be fluent in the use of the department’s computer applications, using them throughout each working day.
• To process invoices and credit notes on the Trust’s finance system.
• To investigate and escalate where necessary, queries from customers and Finance staff.
• Ensure cash, cheques and credit card payments are collected, counted receipted and banked in accordance with Trust procedures, SFI’s and standing orders.
• To process requests for reimbursement from petty cash to individuals and departments within defined limits.
• To process reimbursements for travelling expenses to those patients entitled to receive payments.
• Process payments via the PDQ machines and reconcile transactions.
• Empty and reconcile contents of night safe.
• Ensure that VAT is being treated appropriately in accordance with HMRC regulations.
• To analyse financial data, investigating and resolving financial discrepancies.
• To provide clear and concise working papers (including electronically).
• To maintain procedure notes for own area of responsibility.
• Any other duties as required by the Accounts Processing Supervisor and the Accounts Processing Manager.
• Working in the Cash Office, as and when required.

Planning and Organisational Skills

• The post holder is required to ensure that their day is planned with a clear idea of responsibility to ensure that all ongoing tasks are processed within agreed timescales to ensure that deadlines are met

Physical Skills

• Inputs financial data into computer databases and excel spreadsheets, where speed and accuracy are necessary.
• When post holder is assisting with Cash Office duties there is a strenuous physical element to the post and so post holder requires physical fitness with the ability to lift bags containing notes and coin collected from around the site. As well as the ability to lift boxes containing coins collected from car parking machines.

Responsibility for Patients

• Contact with patients is likely to be only incidental.

Responsibility for Policy and Service Development

• The post holder is expected to follow and keep up to date with Trust Financial Policies and Procedures.

Responsibility for Financial and Physical Resources

• The post holder may handle cash/cheques, patient’s valuables.

Responsibility for Staff

• The post holder is not required to supervise or manage staff.

Responsibility for Information Resources

• The post holder is required to accurately record all information supplied on to the financial systems used.
• The post holder processes and inputs data, collates/compiles statistics, creates spreadsheets/databases for others as directed by the Accounts Processing Manager.
• The post holder is required to maintain an information system (manual or computerised) where this is appropriate.

Please refer the Job description for details