Accounts Receivable Administrator

at  Element US Space Defense

SUMMARY:

This position will be a strong resource to support various finance and accounting functions as delegated by the Accounts Receivable Manager and/or Controller. The accounting administrator is a key member of the Company’s financial team and collaborates closely with corporate functions.

MINIMUM QUALIFICATIONS:

• High school diploma
• 2+ years of high-volume in corporate accounts receivable and/or cash receipts application experience
• Previous multi-business unit, multi-billing platform cash applications experience required
• Experience with ERP systems, preferably MS365 Finance & Operations, but open to other major ERPs Math aptitude
• Fullerton, in office 5 days/week with work from home flexibility

PREFERRED QUALIFICATIONS:

• Some post high school education
• College degree
• 10+ years of high-volume in corporate accounts receivable and/or cash receipts application experience
• Accounting certificates

KNOWLEDGE AND SKILLS:

• Proficient in Microsoft Word and Excel required including pivot tables & lookups
• Commitment to excellent customer service
• High degree of accuracy and attention to detail, organized, and flexible
• Excellent problem solving and analytical skills
• Excellent written and verbal communication abilities with the ability to use good judgement
• Accounts Receivable knowledge/experience a plus, including knowledge of Billing and Collections procedures
• Solid understanding of basic accounting principles, fair credit practices and collection regulations
• Strong interpersonal and follow-through ability
• Must be able to work in a fast-paced environment, have the flexibility to change priorities, and multi-task
• Team-oriented and collaborative to work with the accounting team
• Goal oriented
• Reliable independent worker

PHYSICAL REQUIREMENTS:

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; climb stairs; balance; stoop; kneel; crouch or crawl; talk or hear; taste or smell. The employee may occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

• Posts customer payments by recording cash, check, and credit card transactions accurately and efficiently, including reconciliation of daily cash posting
• Research and resolution of unidentified and funds or payment discrepancies and overpayments and notifying the collections team to initiate refunds
• Manage and maintain the accuracy of loading customer invoices to client portals and resolution of issues related to non-payment by customer
• Credit card reconciliation, chargeback research and submission, daily banking deposits as needed
• Preparing manual invoices and proforma invoices as needed
• Assisting with internal and external audit requests related to cash receipts
• Maintain and review customer AR balances for cash application and get approvals for misc. write-offs
• Develop and maintain receivable aging report for past due accounts and is responsible for investigation, analysis, escalation, and resolution to ensure timely payment.
• Perform other assigned tasks and duties necessary to support the Accounts Receivable collection function.
• Enlist the efforts of senior management when necessary to accelerate the collection process.
• Backup to the Accounts Payable and Billing processes
• Meet defined department goals and activity metrics