Accounts Receivable Assistant

at  Imperial College London

AVAILABLE DOCUMENTS

Attached documents are available under links. Clicking a document link will initialize its download.

• Download: Accounts Receivable Assistant Job Description.Pdf
• Download: Employee Benefits Booklet.Pdf

Please note that job descriptions are not exhaustive, and you may be asked to take on additional duties that align with the key responsibilities mentioned above.
We reserve the right to close the advert prior to the closing date stated should we receive a high volume of applications. It is therefore advisable that you submit your application as early as possible to avoid disappointment.
If you encounter any technical issues while applying online, please don’t hesitate to email us at support.jobs@imperial.ac.uk. We’re here to help.

ABOUT THE ROLE

An exciting opportunity has arisen for an Accounts Receivable Assistant to join the vibrant and busy Income Department within Imperial College London.
We are seeking a highly organised, enthusiastic and motivated individual to join the Accounts Receivable Team to deliver a high quality service with professionalism and first class customer care.

WHAT YOU WOULD BE DOING

The main duties of the post will include:

• The creating, maintenance and credit checking of new accounts within the finance system and CID generator by using Credit Reference Agencies, company financials, and other sources to help determine risk levels and undertake due diligence or seek necessary approvals
• Inputting of ad-hoc Invoices, adjustments and credit memo’s from relevant departments confirming details are correct, attaching scanned images of backing documentation where applicable and liaising with VAT team to confirm applicable rates.
• Using various systems, including banking portals, Pay360, Oracle, Flywire, and Convera to manage the end-to-end processing of payments.
• Investigating unapplied receipts held within various suspense and deposit accounts and communicating with remitters or internal customers to determine correct posting.
• Processing refunds to students, funders and other customers via the appropriate methods ensuring proper approvals are in place.
• To support students via phone, email, virtual meetings, or in person with payment queries
• To support internal and external customers via phone, email, virtual meetings,or in person with billing, account maintenance, banking, or payment queries