Accounts Receivable Clerk

at  State of Maine

LOCATION: THIS IS A FULL-TIME, IN-OFFICE POSITION LOCATED IN AUGUSTA.

The Maine Health and Environmental Testing Laboratory (HETL) Finance Team is looking for an Accounts Receivable Clerk to complete accounts receivable transactions and processes customer payments. The HETL provides and oversees analytical testing of clinical, environmental, and forensic specimens/samples/evidence to provide surveillance data to monitor public and environmental health. The collected data is used to make policy decisions and emergency corrective actions statewide. This position will provide accuracy, skill, and leadership to the HETL accounts receivable processes. In this position, you will work and collaborate with a team of financial professionals to ensure HETL financial processes are properly recorded and performed. You will be responsible for managing, tracking, and maintaining incoming payments and outstanding invoices for HETL. You will perform weekly billing and work with clients to ensure timely payments on past due accounts. You will be responsible for the daily processing and reconciling of accounts receivable.

MINIMUM QUALIFICATIONS:

Entry-level to intermediate education, training, and/or experience in accounting or another closely related field demonstrating competency applying accounting principles, reviewing and processing business transactions, and preparing reports.

Preferred candidates will also have:

• Excellent oral and written communication skills
• Ability to gather, synthesize, and summarize a variety of information and work in varied platforms and databases
• Demonstrated skill applying best practices and standards accounting practices
• Excellent customer service skills
• The ability to establish and maintain effective working relationships with internal and external partners
• Excellent attention to detail
• Expert computer and software skills, including knowledge of Excel and other accounting software (ex. Advantage, MainePays, DAFS Analytics)
• Knowledge of and experience with best practices for government accounting

BENEFITS OF WORKING FOR THE STATE OF MAINE:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo” or “I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce’s health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).
• Retirement Plan – The State contributes the equivalent of 13.29% of the employee’s pay towards the Maine Public Employees Retirement System (MainePERS).
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.
Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.
There’s a job and then there’s purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.
If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request

As a key member of the HETL Finance Team, your core responsibilities will include:

• Perform daily processing and reconciling of accounts receivable transactions, including posting and recording of payment information to ensure payments are posted in compliance with financial policies and procedures.
• Facilitate payment of outstanding invoices by sending bill reminders and contacting HETL clients.
• Complete weekly HETL billing and analyze for accuracy and completeness.
• Initiate recommendations for automation to improve efficiencies for accounts receivable.
• Collaborate with the other members of the HETL Finance team on client accounts and financial transactions.
• Develop and maintain tracking spreadsheets to properly account for and manage accounts receivable information and transactions.
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Verify discrepancies and resolve clients’ billing issues.
• Evaluate overdue accounts and work with HETL Business Manager to take appropriate actions on overdue accounts, including collecting overdue payments.
• Organize the distribution of monthly statements, registers, and invoices for mailing.
• Collaborate with DHHS Service Center to resolve revenue posting errors.