Accounts Receivable & Grants Lead

at  Explore Edmonton Corporation

We are currently seeking an Accounts Receivable and Grants Lead to join our team. This position will be responsible for managing the Accounts Receivable function and leading Grant reporting. This includes, among other duties, the timely posting of customer receipts, accurate invoicing, and oversight of grant funding. The role requires strong financial acumen, attention to detail, and the ability to manage multiple tasks effectively.
The Finance team is part of our Shared Service Group, a team of service-oriented individuals dedicated to developing and implementing customer-focused business processes. We serve multiple internal customers and are committed to providing superior customer service through collaboration, innovation, partnerships, and leadership. Our goal is to ensure the best possible user experience, aligning our services with Explore Edmonton’s needs.

The successful candidate will be responsible for:

• Monitoring accounts to identify overdue payments.
• Preparing and sending invoices to customers promptly and accurately.
• Reconciling accounts receivable ledger to ensure all payments are accounted for and correctly posted.
• Maintaining detailed and accurate records of all customer interactions and transactions.
• Preparing regular reports on customer account balances.
• Resolving any issues or discrepancies related to customer accounts.
• Coordinating with internal staff to obtain approvals for invoices.
• Managing and maintaining accounts receivable email inbox.
• Managing the entire lifecycle of grants, from receiving the grant to reporting.
• Preparing the required reports and documentation for grant submission.
• Preparing monthly reconciliation for accounts receivable and grant accounts.
• Updating accounts receivable policies and grant procedures.

The successful candidate will have:

• An Accounting Degree or Diploma
• 3-5 years’ experience in accounts receivable and grant funding
• 1-2 years managerial experience
• Strong attention to detail
• Solid understanding of accounting principles and accounts receivable processes
• Effective communication and interpersonal skills
• Excellent organizational and time management skills
• Ability to work collaboratively with all levels of employees, external agencies and stakeholders
• Intermediate proficiency in Microsoft Office, specifically MS Excel
• Experience with NetSuite, Square, ZOHO, and Momentus is an asset

We are Edmonton’s Destination Management and Marketing Organization (DMMO). We also manage two of Edmonton’s award-winning venues, the Edmonton Convention Centre and the Edmonton EXPO Centre. We help tell Edmonton’s story, elevate the Edmonton experience, and drive inbound visitation and economic impact on the visitor economy.
Working together in a one-team approach aligned with our core values, Explore Edmonton’s business units’ market and sell Edmonton as a year-round destination to visit, work, and play in while developing products and experiences with a uniquely Edmonton flavour. By incorporating the management of the city’s two award-winning venues into Explore Edmonton, we are uniquely positioned to attract major events, meetings, and conventions to our city, generating greater economic impact. While Explore Edmonton’s mandate is focused on generating inbound visitation, what we do and how we do it also enhances and amplifies the quality of life for Edmontonians. The people who live here are our greatest ambassadors, so making it easier for them to love our city makes it easier for us to sell it.
Explore Edmonton encourages, supports, and celebrates a diverse and inclusive work environment. We strive to create a workplace that reflects the city we promote and where our employees feel safe and supported daily.
If this role piques your interest, please submit your cover letter to let us know how you feel you could make an impact along with your resume. Please submit your interest no later than October 4, 2024

• Monitoring accounts to identify overdue payments.
• Preparing and sending invoices to customers promptly and accurately.
• Reconciling accounts receivable ledger to ensure all payments are accounted for and correctly posted.
• Maintaining detailed and accurate records of all customer interactions and transactions.
• Preparing regular reports on customer account balances.
• Resolving any issues or discrepancies related to customer accounts.
• Coordinating with internal staff to obtain approvals for invoices.
• Managing and maintaining accounts receivable email inbox.
• Managing the entire lifecycle of grants, from receiving the grant to reporting.
• Preparing the required reports and documentation for grant submission.
• Preparing monthly reconciliation for accounts receivable and grant accounts.
• Updating accounts receivable policies and grant procedures