Accounts Receivable Legal Coordinator

at  FirstService Residential

Job Overview:
As an Accounts Receivable (AR) Legal Coordinator, you’ll be responsible for daily tasks related to ensuring the accuracy and efficiency of operations of the Accounts Receivable Department and our clients.

Your Responsibilities:

• Review the collection policy and update association policy in our accounting system
• Post charges, credits, returned payments and payment transfers as appropriate on owners accounts
• Handle the posting of deposits to accounting systems, review, research and respond to emails
• Process legal payments from attorney’s offices and provide update ledgers
• Update and maintain owner information in the appropriate systems
• Process name changes, add and/or edit owner addresses in the appropriate systems
• Other duties as assigned, review delinquency reports and turn over accounts to the attorney’s offices
• Regular attendance and punctuality are essential functions for the role
• Perform the day to day processing of accounts receivable transactions
• Reflect payments in the accounting records in an accurate and timely manner
• Verify that all transactions comply with financial policies and procedures
• Post Late fees, send reminder notices and demand letter to homeowners that are past due
• Research open items/vendor and customer disputes as needed
• Assist with preparing other reports and other corporate accounting tasks as needed
• Scan check daily and assist with month-end
• Sent coupons or statements to homeowners

Skills & Qualifications:

• Bachelor’s degree in Finance, Accounting or Business is preferred
• 3 plus years related experience
• Demonstrated customer service experience
• Effective communication skills
• Experience in cash management and payable functions
• Proficient in Excel

• Review the collection policy and update association policy in our accounting system
• Post charges, credits, returned payments and payment transfers as appropriate on owners accounts
• Handle the posting of deposits to accounting systems, review, research and respond to emails
• Process legal payments from attorney’s offices and provide update ledgers
• Update and maintain owner information in the appropriate systems
• Process name changes, add and/or edit owner addresses in the appropriate systems
• Other duties as assigned, review delinquency reports and turn over accounts to the attorney’s offices
• Regular attendance and punctuality are essential functions for the role
• Perform the day to day processing of accounts receivable transactions
• Reflect payments in the accounting records in an accurate and timely manner
• Verify that all transactions comply with financial policies and procedures
• Post Late fees, send reminder notices and demand letter to homeowners that are past due
• Research open items/vendor and customer disputes as needed
• Assist with preparing other reports and other corporate accounting tasks as needed
• Scan check daily and assist with month-end
• Sent coupons or statements to homeowner