Accounts Receivable & Office Administrator

at  Maxxit Systems Inc

WHO WE ARE

Maxxit Systems Inc. works closely with architects and contractors to translate design intent into beautiful, durable, easy-to-install architectural components for commercial and retail projects across North America. With manufacturing facilities in Toronto Ontario, Maxxit specializes in design assist, project management, and fabrication of innovative interior and exterior architectural solutions.

KEY ACCOUNTABILITIES

• Greet clients and answer all telephone inquiries
• Maintain and order snacks, lunches and office supplies as required.
• Handle incoming and outgoing mail and packages.
• Generate and send accurate and timely purchase orders and invoices to clients/customers.
• Record and reconcile customer payments using accounting software.
• Monitor accounts receivable balances and follow up on overdue payments.
• Collaborate with other departments to resolve billing discrepancies and address customer inquiries.
• Maintain accurate and up-to-date records of financial transactions.
• Assist in the preparation of financial reports, summaries, and statements.
• Work closely with the Accounts Manager ensure compliance with accounting principles and company policies.
• Build and maintain positive relationships with clients/customers.
• Address billing inquiries and provide timely and effective resolutions.
• Communicate payment terms and policies to customers.
• Enter financial transactions into accounting software with a high level of accuracy.
• Organize and maintain physical and digital filing systems for financial records.
• Generate regular reports related to accounts receivable status and financial performance.
• Provide insights and recommendations based on financial data.

REQUIREMENTS

• High school diploma or equivalent; additional education in accounting or business administration is a plus.
• Proven experience in an office assistant or accounts receivable role preferred.
• Proficiency in accounting software, preferrable Sage
• Proficiency Microsoft Office Suite, especially excel. Knowledge of Smartsheet is a plus.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and accuracy in financial recordkeeping.
• Ability to work independently and collaboratively within a team.

Please refer the Job description for details